Executive assistant to MD

Confidential

Negotiable

Dubai, UAE

Full Time

2-5 Years

Any

Masters Degree

Posted 5 days ago

Job Details

The candidate provides secretarial support to the Managing Director to ensure the smooth management of day-to-day affairs, and most effective use of time. Handle sensitive and complex issues in a professional and objective manner.

Responsibilities

• Managing Director’s office systems, including data management and filing.
• Manage the Managing Director's calendar and schedule meetings, appointments, and travel arrangements.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist Managing Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the Director.
• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Assist in the preparation and coordination of meetings, conferences, and events
• Conduct research and gather information as required
• Any other duties as may reasonably be required by the Director.
• Preferred candidate profile

• Proven experience as an Executive Assistant or similar role
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• Ability to handle confidential information with integrity and discretion
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and accuracy
• Ability to multitask and prioritize tasks
• Strong problem-solving and decision-making skills
• Ability to work independently and collaboratively in a fast-paced environment
• Professional demeanor and strong work ethic
• This is primarily an office-based role.
• May require occasional travel to attend conferences.

Languages

Any

Nationality

Any

Company Size

1-10