Executive Assistant to CEO
Confidential
Posted 2 days ago
Job Details
Location: Dubai Industrial City, Dubai, UAE
We are an established industrial company operating a manufacturing facility and multiple sales branches across the UAE. We are looking for a reliable, proactive, and trustworthy Executive Assistant to the CEO who can act as the CEO’s right hand and help manage daily business operations, administrative activities, and follow-up tasks across the organization.
Key Responsibilities
* Support the CEO in managing and monitoring day-to-day business operations.
* Follow up on tasks assigned to employees and department managers and ensure timely completion.
* Monitor company emails and identify matters that require management attention and follow-up.
* Review daily and weekly reports submitted by employees and provide summaries to the CEO.
* Coordinate communication between the factory, sales branches, and management team.
* Follow up with sales staff regarding customer inquiries, quotations, orders, collections, and pending tasks.
* Monitor employee attendance, leave requests, vacations, and general HR administration.
* Assist in maintaining employee records and ensuring compliance with company policies and UAE labor regulations.
* Track company vehicles, including fuel consumption, maintenance schedules, registrations, insurance renewals, and traffic fines.
* Follow up with drivers and responsible staff regarding vehicle-related issues and documentation.
* Maintain organized records of company licenses, permits, contracts, and administrative documents.
* Prepare operational reports, spreadsheets, and management summaries as requested.
* Coordinate with suppliers, service providers, and government authorities when required.
* Ensure that important deadlines, renewals, and operational tasks are completed on time.
* Identify operational issues and escalate important matters to the CEO with recommended solutions.
* Handle confidential company information with professionalism and discretion.
* Perform general administrative and operational duties assigned by the CEO.
Requirements
* Bachelor’s degree or equivalent.
* Minimum 3 years of relevant work experience, preferably in the UAE.
* Strong command of English (written and spoken).
* Knowledge of Urdu is an advantage.
* Good understanding of UAE Labor Law and general business practices in the UAE.
* Proficiency in Microsoft Office (Excel, Word, Outlook).
* Strong organizational and follow-up skills.
* Ability to work independently and take ownership of assigned responsibilities.
* Excellent communication and interpersonal skills.
* High level of integrity, reliability, and confidentiality.
Personal Qualities
We are looking for someone who is:
* Highly organized and detail-oriented.
* Reliable and trustworthy.
* Proactive and solution-oriented.
* Comfortable following up with employees and ensuring accountability.
* Able to manage multiple tasks simultaneously.
* Professional, responsible, and committed to achieving results.
Salary: 2000-3500 AED
We are an established industrial company operating a manufacturing facility and multiple sales branches across the UAE. We are looking for a reliable, proactive, and trustworthy Executive Assistant to the CEO who can act as the CEO’s right hand and help manage daily business operations, administrative activities, and follow-up tasks across the organization.
Key Responsibilities
* Support the CEO in managing and monitoring day-to-day business operations.
* Follow up on tasks assigned to employees and department managers and ensure timely completion.
* Monitor company emails and identify matters that require management attention and follow-up.
* Review daily and weekly reports submitted by employees and provide summaries to the CEO.
* Coordinate communication between the factory, sales branches, and management team.
* Follow up with sales staff regarding customer inquiries, quotations, orders, collections, and pending tasks.
* Monitor employee attendance, leave requests, vacations, and general HR administration.
* Assist in maintaining employee records and ensuring compliance with company policies and UAE labor regulations.
* Track company vehicles, including fuel consumption, maintenance schedules, registrations, insurance renewals, and traffic fines.
* Follow up with drivers and responsible staff regarding vehicle-related issues and documentation.
* Maintain organized records of company licenses, permits, contracts, and administrative documents.
* Prepare operational reports, spreadsheets, and management summaries as requested.
* Coordinate with suppliers, service providers, and government authorities when required.
* Ensure that important deadlines, renewals, and operational tasks are completed on time.
* Identify operational issues and escalate important matters to the CEO with recommended solutions.
* Handle confidential company information with professionalism and discretion.
* Perform general administrative and operational duties assigned by the CEO.
Requirements
* Bachelor’s degree or equivalent.
* Minimum 3 years of relevant work experience, preferably in the UAE.
* Strong command of English (written and spoken).
* Knowledge of Urdu is an advantage.
* Good understanding of UAE Labor Law and general business practices in the UAE.
* Proficiency in Microsoft Office (Excel, Word, Outlook).
* Strong organizational and follow-up skills.
* Ability to work independently and take ownership of assigned responsibilities.
* Excellent communication and interpersonal skills.
* High level of integrity, reliability, and confidentiality.
Personal Qualities
We are looking for someone who is:
* Highly organized and detail-oriented.
* Reliable and trustworthy.
* Proactive and solution-oriented.
* Comfortable following up with employees and ensuring accountability.
* Able to manage multiple tasks simultaneously.
* Professional, responsible, and committed to achieving results.
Salary: 2000-3500 AED
Language
English
Nationality
Any
Company Size
11-50
Skill
Customer Support Management
Job Descriptions
Coordination
Creativity
Data entry
Inventory Management
management skills
High energy
Leadership Development
Leadership
Change Management Skills
Microsoft Operating Systems
Negotiating skills
Employee Benefits
MS Office
HR Policies
Strategic Planning
Staff Development
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