Operations Administration Coordinator
Confidential
Posted 2 hours ago
Job Details
Operations & Administration Coordinator
Trusted FIX is looking for a highly organised Operations & Administration Coordinator to support our growing maintenance and property services business.
This is not a standard office administration role. The successful candidate will coordinate technicians, customer enquiries, quotations, invoicing, supplier accounts, permits, schedules and daily operations.
Responsibilities
• Answer incoming calls and WhatsApp enquiries
• Schedule technicians and coordinate daily jobs
• Create quotations, invoices and job records
• Follow up with customers and suppliers
• Open supplier accounts and source materials when required
• Apply for community access permits (Emaar, Nakheel, Damac, etc.)
• Track technician attendance and daily job completion
• Maintain customer and job databases
• Support management with administration across multiple businesses
Requirements
• Previous UAE administration or operations experience
• Excellent English communication skills
• Strong computer skills (Microsoft Office, email, spreadsheets)
• Ability to work independently and solve problems
• Organised, proactive and detail-oriented
• Experience in maintenance, facilities management, construction or property services preferred
Important
This role is suitable for someone who enjoys taking ownership and helping build a growing business. We are looking for a reliable team member who can grow with the company long term.
Application Instructions
When applying, please answer the following:
1. Current visa status?
2. Current location?
3. Expected salary?
4. Years of UAE experience?
5. Have you worked for a maintenance, FM, construction or property company before?
6. Are you comfortable handling calls, WhatsApp, invoicing and technician scheduling?
Applicants who do not answer the above questions may not be considered.
Trusted FIX is looking for a highly organised Operations & Administration Coordinator to support our growing maintenance and property services business.
This is not a standard office administration role. The successful candidate will coordinate technicians, customer enquiries, quotations, invoicing, supplier accounts, permits, schedules and daily operations.
Responsibilities
• Answer incoming calls and WhatsApp enquiries
• Schedule technicians and coordinate daily jobs
• Create quotations, invoices and job records
• Follow up with customers and suppliers
• Open supplier accounts and source materials when required
• Apply for community access permits (Emaar, Nakheel, Damac, etc.)
• Track technician attendance and daily job completion
• Maintain customer and job databases
• Support management with administration across multiple businesses
Requirements
• Previous UAE administration or operations experience
• Excellent English communication skills
• Strong computer skills (Microsoft Office, email, spreadsheets)
• Ability to work independently and solve problems
• Organised, proactive and detail-oriented
• Experience in maintenance, facilities management, construction or property services preferred
Important
This role is suitable for someone who enjoys taking ownership and helping build a growing business. We are looking for a reliable team member who can grow with the company long term.
Application Instructions
When applying, please answer the following:
1. Current visa status?
2. Current location?
3. Expected salary?
4. Years of UAE experience?
5. Have you worked for a maintenance, FM, construction or property company before?
6. Are you comfortable handling calls, WhatsApp, invoicing and technician scheduling?
Applicants who do not answer the above questions may not be considered.
Language
English
Nationality
Any
Company Size
1-10
Benefits
Accommodation
Company Visa
As per UAE law
Skill
Administrative Skills
Excel Skills
Email Marketing
Data entry
Inventory Management
Office Administration
Microsoft Office
Operations Management
Procurement
- Accounting / Finance
- Automobile
- Beauty / Salon
- Cleaner / Housekeeper
- Construction
- Cook / Chef
- Customer Service / Call Centre
- Data Management & Analysis
- Design
- Driver / Delivery
- Education
- Engineering
- Event Management & Operations
- Handyman / Technician
- HR / Admin
- Information Technology
- Legal Services
- Logistics & Distribution
- Manufacturing / Warehouse
- Marine Captain / Crew
- Marketing / Advertising
- Media, Art & Entertainment
- Medical / Healthcare
- Real Estate
- Restaurant Operations
- Sales / Business Development
- Secretarial / Front Office
- Security / Guard
- Sports & Fitness
- Travel & Hospitality
- Others
- Jobs Wanted
- Electronics
- Computers & Networking
- Business & Industrial
- Home Appliances
- Sports Equipment
- Clothing & Accessories
- Cameras & Imaging
- Jewelry & Watches
- Pets
- Musical Instruments
- Gaming
- Baby Items
- Toys
- Tickets & Vouchers
- Collectibles
- Books
- Music
- Free Stuff
- Lost/Found
- DVDs & Movies
- Furniture, Home & Garden
- Mobile Phones & Tablets
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