Administration & Operations Assistant

BRIGHT ELITE ELECTROMECHANICAL WORKS

AED 2,000 - 3,999 per month

Al Qusais Industrial 3, Al Qusais Industrial Area, Al Qusais, Dubai, UAE

Full Time

0-1 Years

Female

Bachelors Degree

Posted 11 hours ago

Job Details

Job description: Administration & Operations Coordinator

Position: Administration & Operations Coordinator
Reports To: Deputy Manager; General Manager only when required

Provide administrative and operational support to the Deputy Manager across HR, procurement, accounts, and office administration. Key responsibilities include:

HR & Attendance: Monitor and review daily attendance, overtime, leave, absences, and site allocations; follow up discrepancies; prepare monthly attendance summaries for payroll/WPS; and assist with employee records, visa documentation, onboarding/offboarding, resignations, terminations, and final settlements.

Procurement: Handle material inquiries, obtain and compare quotations, negotiate prices and terms, prepare and follow up LPOs, monitor stock availability, lead times, deliveries, and urgent site requirements.

Accounts Support: Assist with supplier bills, payment processing, petty cash, employee advances/reimbursements, expense categorization, VAT documentation, QuickBooks entries, and bank reconciliation.

Supplier & Document Control: Follow up and maintain records of quotations, Proforma Invoices, Delivery Orders, Tax Invoices, SOAs, credit notes, receipts, and payment documents.

Administration & Reporting: Maintain company records and correspondence and prepare price comparisons, procurement reports, attendance/site allocation summaries, payment reports, and other management reports.

Project Cost Allocation: Assist in allocating manpower, materials, purchases, and expenses to the appropriate projects/sites.

Management Support: Follow up on instructions and pending matters assigned by the Deputy Manager and coordinate with the General Manager when specifically required.

Confidentiality: Maintain strict confidentiality of employee, payroll, financial, supplier, and company information.
Key Skills

Procurement & Supplier Management HR Administration Payroll/WPS Support QuickBooks Accounts Assistance Microsoft Office (Word & Excel) Price Comparison & Cost Analysis LPO/PO Processing Document Control Project Cost Allocation Bank Reconciliation Support Professional Correspondence Supplier Negotiation Reporting Coordination & Follow-up

Work Location: In person

Languages

Any

Nationality

Filipino

Company Size

51-200

Benefits