Administration & Operations Assistant
BRIGHT ELITE ELECTROMECHANICAL WORKS
2,000 - 3,999 درهم في الشهر
دوام كامل
0 - 1 سنة
أنثى
بكالوريوس
النشر منذ 12 ساعات
تفاصيل الوظيفة
Job description: Administration & Operations Coordinator
Position: Administration & Operations Coordinator
Reports To: Deputy Manager; General Manager only when required
Provide administrative and operational support to the Deputy Manager across HR, procurement, accounts, and office administration. Key responsibilities include:
HR & Attendance: Monitor and review daily attendance, overtime, leave, absences, and site allocations; follow up discrepancies; prepare monthly attendance summaries for payroll/WPS; and assist with employee records, visa documentation, onboarding/offboarding, resignations, terminations, and final settlements.
Procurement: Handle material inquiries, obtain and compare quotations, negotiate prices and terms, prepare and follow up LPOs, monitor stock availability, lead times, deliveries, and urgent site requirements.
Accounts Support: Assist with supplier bills, payment processing, petty cash, employee advances/reimbursements, expense categorization, VAT documentation, QuickBooks entries, and bank reconciliation.
Supplier & Document Control: Follow up and maintain records of quotations, Proforma Invoices, Delivery Orders, Tax Invoices, SOAs, credit notes, receipts, and payment documents.
Administration & Reporting: Maintain company records and correspondence and prepare price comparisons, procurement reports, attendance/site allocation summaries, payment reports, and other management reports.
Project Cost Allocation: Assist in allocating manpower, materials, purchases, and expenses to the appropriate projects/sites.
Management Support: Follow up on instructions and pending matters assigned by the Deputy Manager and coordinate with the General Manager when specifically required.
Confidentiality: Maintain strict confidentiality of employee, payroll, financial, supplier, and company information.
Key Skills
Procurement & Supplier Management HR Administration Payroll/WPS Support QuickBooks Accounts Assistance Microsoft Office (Word & Excel) Price Comparison & Cost Analysis LPO/PO Processing Document Control Project Cost Allocation Bank Reconciliation Support Professional Correspondence Supplier Negotiation Reporting Coordination & Follow-up
Work Location: In person
Position: Administration & Operations Coordinator
Reports To: Deputy Manager; General Manager only when required
Provide administrative and operational support to the Deputy Manager across HR, procurement, accounts, and office administration. Key responsibilities include:
HR & Attendance: Monitor and review daily attendance, overtime, leave, absences, and site allocations; follow up discrepancies; prepare monthly attendance summaries for payroll/WPS; and assist with employee records, visa documentation, onboarding/offboarding, resignations, terminations, and final settlements.
Procurement: Handle material inquiries, obtain and compare quotations, negotiate prices and terms, prepare and follow up LPOs, monitor stock availability, lead times, deliveries, and urgent site requirements.
Accounts Support: Assist with supplier bills, payment processing, petty cash, employee advances/reimbursements, expense categorization, VAT documentation, QuickBooks entries, and bank reconciliation.
Supplier & Document Control: Follow up and maintain records of quotations, Proforma Invoices, Delivery Orders, Tax Invoices, SOAs, credit notes, receipts, and payment documents.
Administration & Reporting: Maintain company records and correspondence and prepare price comparisons, procurement reports, attendance/site allocation summaries, payment reports, and other management reports.
Project Cost Allocation: Assist in allocating manpower, materials, purchases, and expenses to the appropriate projects/sites.
Management Support: Follow up on instructions and pending matters assigned by the Deputy Manager and coordinate with the General Manager when specifically required.
Confidentiality: Maintain strict confidentiality of employee, payroll, financial, supplier, and company information.
Key Skills
Procurement & Supplier Management HR Administration Payroll/WPS Support QuickBooks Accounts Assistance Microsoft Office (Word & Excel) Price Comparison & Cost Analysis LPO/PO Processing Document Control Project Cost Allocation Bank Reconciliation Support Professional Correspondence Supplier Negotiation Reporting Coordination & Follow-up
Work Location: In person
اللغات
كل الخيارات
الجنسية
فلبيني
حجم الشركة
51-200
بدلات
مزايا وظيفية حسب قانون العمل الإماراتي
المهارة
وصف الوظائف
- المحاسبة / المالية
- السيارات
- الصحة والجمال
- التنظيف /التدبير المنزلي
- الإنشاءات
- شيف / طباخ
- خدمة العملاء / مركز الإتصال
- إدارة وتحليل البيانات
- التصميم
- سائق / توصيل
- تعليم
- هندسة
- إدارة الفعاليات والمناسبات
- عامل / فنّي
- الموارد البشرية - الإدارة
- تكنولوجيا المعلومات
- خدمات قانونية
- خدمات لوجستية و توزيع
- التصنيع / التخزين
- كابتن بحري / بحار
- التسويق/الإعلان
- الاعلام,الفنون والترفيه
- الطب / الرعاية الصحية
- عقارات
- تشغيل المطاعم
- المبيعات / تطوير الأعمال
- السكرتارية / المكتب الأمامي
- الأمن /الحماية
- رياضة و لياقة
- السفروالضيافة
- أخرى
- يبحث عن عمل
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