Team Travel Coordinator
Dragon Racing International LLC
Posted a day ago
Job Details
About Dragon Racing International: Dragon Racing International is a leading provider of high-performance racing experiences, specialising in servicing the discerning clientele of Ferrari Challenge and other race car owners. Based in Dubai Autodrome, we offer a range of services designed to elevate the racing experience, from professional track events to bespoke maintenance and technical support.
Position Summary
We are looking for an organised and resourceful Team Travel Coordinator to support the booking and administration of travel and related logistics for Dragon Racing staff and contractors. This is a junior, hands-on role based at Dragon HQ, coordinating flights, accommodation, visas, ground transport and clear itineraries for race weekends, test days, events and other company travel. The successful candidate will work closely with team managers and operations, keep booking details accurate and respond calmly when plans change.
Key Responsibilities
• Travel Planning and Booking: Book approved flights, hotels, ground transport, vehicle hire and other travel services for individuals and groups, following team instructions, schedules and budgets.
• Itineraries and Communication: Produce and circulate accurate itineraries, booking confirmations, contact details and travel updates, ensuring each traveller has the information required before departure. Utilising digital services, including our team travel app and multiple WhatsApp groups and communities.
• Supplier and Cost Support: Research and compare practical options, obtain rates and booking conditions, and liaise with approved travel agencies, airlines, hotels and transport providers, escalating commercial decisions where required.
• Travel Documentation and Compliance: Assist with checking passport and visa requirements, travel insurance, passenger details and entry conditions, flagging deadlines early and handling personal information with discretion.
• Administration and Coordination: Maintain booking records, traveller profiles, invoices and cost summaries, and work closely with operations, finance and team managers to align travel with the motorsport calendar.
• Disruption Support: Monitor changes, cancellations and delays, assist with rebooking under guidance, and provide calm out-of-hours support during active travel periods when required.
Qualifications
• Travel Industry Experience: Some experience in a travel agency, corporate travel desk, airline or hotel reservations role is preferred, but not essential for a candidate with strong administrative skills.
• Dubai Base: Must currently live and work in Dubai and be able to attend Dragon HQ reliably.
• Transport: Must have independent transport arrangements to and from Dragon HQ.
• Systems and Accuracy: Comfortable using office software and online booking platforms, with strong attention to detail and a willingness to learn travel systems. Comfort with Outlook, Excel, and WhatsApp is required.
• Communication and Discretion: Clear spoken and written English, confident supplier communication, and sound judgement when handling confidential traveller information.
• Approach and Flexibility: Organised, reliable and willing to learn, with the flexibility to support changing schedules and urgent requests outside standard office hours when required. An interest in motorsport is an advantage.
Why Join Us
Dragon Racing International offers the opportunity to start or develop a career in travel coordination within an active international motorsport operation. You will work closely with team managers and operations at Dragon HQ, gaining practical experience while helping staff arrive prepared and supported for race weekends, test days and events.
Position Summary
We are looking for an organised and resourceful Team Travel Coordinator to support the booking and administration of travel and related logistics for Dragon Racing staff and contractors. This is a junior, hands-on role based at Dragon HQ, coordinating flights, accommodation, visas, ground transport and clear itineraries for race weekends, test days, events and other company travel. The successful candidate will work closely with team managers and operations, keep booking details accurate and respond calmly when plans change.
Key Responsibilities
• Travel Planning and Booking: Book approved flights, hotels, ground transport, vehicle hire and other travel services for individuals and groups, following team instructions, schedules and budgets.
• Itineraries and Communication: Produce and circulate accurate itineraries, booking confirmations, contact details and travel updates, ensuring each traveller has the information required before departure. Utilising digital services, including our team travel app and multiple WhatsApp groups and communities.
• Supplier and Cost Support: Research and compare practical options, obtain rates and booking conditions, and liaise with approved travel agencies, airlines, hotels and transport providers, escalating commercial decisions where required.
• Travel Documentation and Compliance: Assist with checking passport and visa requirements, travel insurance, passenger details and entry conditions, flagging deadlines early and handling personal information with discretion.
• Administration and Coordination: Maintain booking records, traveller profiles, invoices and cost summaries, and work closely with operations, finance and team managers to align travel with the motorsport calendar.
• Disruption Support: Monitor changes, cancellations and delays, assist with rebooking under guidance, and provide calm out-of-hours support during active travel periods when required.
Qualifications
• Travel Industry Experience: Some experience in a travel agency, corporate travel desk, airline or hotel reservations role is preferred, but not essential for a candidate with strong administrative skills.
• Dubai Base: Must currently live and work in Dubai and be able to attend Dragon HQ reliably.
• Transport: Must have independent transport arrangements to and from Dragon HQ.
• Systems and Accuracy: Comfortable using office software and online booking platforms, with strong attention to detail and a willingness to learn travel systems. Comfort with Outlook, Excel, and WhatsApp is required.
• Communication and Discretion: Clear spoken and written English, confident supplier communication, and sound judgement when handling confidential traveller information.
• Approach and Flexibility: Organised, reliable and willing to learn, with the flexibility to support changing schedules and urgent requests outside standard office hours when required. An interest in motorsport is an advantage.
Why Join Us
Dragon Racing International offers the opportunity to start or develop a career in travel coordination within an active international motorsport operation. You will work closely with team managers and operations at Dragon HQ, gaining practical experience while helping staff arrive prepared and supported for race weekends, test days and events.
Language
English
Nationality
Filipino
Company Size
11-50
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As per UAE law
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