Receptionist & Office Assistant (Temporary - 3 months) - Must be on Husband's or Father's Visa R

via Abu Dhabi University
Dubai Dubai >
Jobs Jobs >
Secretarial Secretarial >
https://dbzstatic-a.akamaihd.net/.dist_a95b13ef4f21b4a9a56517c4ae7ba610ff5903db/ 9631686

Details: Posted on: 10th December 2017

  • Company Name: Abu Dhabi University
  • Employment Type: Temporary
  • Monthly Salary: Unspecified
  • Minimum Work Experience: 2-5 Years
  • Minimum Education Level: N/A
  • Listed By: Employer
  • Career Level: Mid-level


Job Description

The Receptionist / Office Assistant will act as the first point of contact for visitors and will be responsible for providing office and administrative duties for the Depot facility in an effective and efficient manner.
The Receptionist / Office Assistant will have to manage a number of requests and projects at one time, and may be interrupted frequently to meet the needs and requests of employees, visitors and customers within tight deadlines.
The Receptionist / Office Assistant may find the environment to be busy, noisy and will need excellent organisational and time and stress management skills to complete the required tasks.

Monitor and ensure that the reception area is kept tidy and projects a business-like image
Greet and welcome visitors and suppliers to the offices, ensuring they sign in and out of the visitor’s book and informing the relevant member of staff of their arrival
Be responsible for ensuring that the visitors book and staff movement sheets are removed from reception and taken to the outside meeting point in the event of an emergency
Check and sign for deliveries and informing the relevant member of staff of their arrival

Telephone System
Receiving and transferring telephone calls, announcing callers, taking brief messages and passing these on via the email system or connecting callers to staff members direct line
Report telephone equipment and line faults to the IT Manager and the Office Manager
Review and update on a regular basis the staff contact and telephone extension lists. Advise all staff accordingly
Establish and maintain appropriate administrative systems to support the work of the office
Create and maintain filing systems and records. Ensure they are accurate and up to date
Manage meeting room bookings and resolving conflict when it arises
Sorting and distributing of incoming post and courier documents
Scan and photocopy documents in a timely and efficient manner
Order and maintain stock levels for general consumables and office stationary
Preparing LPOs (Local Purchase Order) and sorting invoices for payment
Arrange hotel and flight bookings for management, staff and visitors when required


The chosen candidate will meet ALL the essential criteria below:

Educated to High School standard
Strong English written and verbal language skills
At least 2 years’ experience of working in an administration and receptionist role in the GCC
Previous experience of calendar booking and management
Previous experience of using a switchboard with experience of using of office equipment such as photocopiers
Previous experience of office supply management and ordering
Proficient in computer systems such as Microsoft Word, Excel and e-mail systems
Excellent telephone manner
Efficient and organised approach to work with the ability to multi-task

Experience of working in a multi-cultural environment
Experience of working in a multinational company

Job Details

Job Location: Dubai, UAE
Company Industry: Construction; Construction/Civil Engineering
Requirements : Employer (Private Sector)
Job Role: Administration
Employment Status: Full time
Employment Type: Employee

Preferred Candidate

Career Level: Mid Career
Residence Location: United Arab Emirates

Share with friends

No Location Specified