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Executive Secretary

via Roads and Transport Authority
Dubai Dubai >
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Executive Secretary Executive Secretary >
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https://dbzstatic-a.akamaihd.net/.dist_f095cc60214a493fbce4af35cdf267c7dd654a23/ 9631683

Details: Posted on: 10th December 2017

  • Company Name: Roads and Transport Authority
  • Employment Type: Full Time
  • Monthly Salary: Unspecified
  • Job Role: Executive Secretary
  • Minimum Work Experience: 5-10 Years
  • Minimum Education Level: Bachelors Degree
  • Listed By: Employer
  • Career Level: Executive/Director

Description:

Job Description

Provide secretarial support to the Member Of RTA Board of Executive Directors office, this role requires ability to use word processors and email management, ability to manage and control a busy office environment and effective use and management of the Member Of RTA Board of Executive Directors time.
Follow up on the status of assignments with other agencies and sectors.
Receive and screen incoming calls and visitors, determine which are priority matters, and inform the Member Of RTA Board of Executive Directors accordingly. Make referrals to appropriate staff or provide requested information.
Arrange for meetings including the directors and leaders management meetings, other internal and external meetings, greeting and seating visitors to the Member Of RTA Board of Executive Directors office.
Coordinate the activities of the Member Of RTA Board of Executive Directors office and ensure clerical works and the image of the office is presentable to the outside world.
Support with clerical duties according to the demand of the office workload.
Coordinate and facilitate the Member Of RTA Board of Executive Directors calendar to arrange appointments and meetings.
Prepare agenda and collect materials for meetings, speeches, and conferences; take minutes and keep records of proceedings.
Initiate routine correspondence and compose letters and memoranda in response to inquiries.
Ensure confidentiality of all work, information and data and correspondence handled.
Ensure stationary used in office is available in numbers required and wherever necessary arrange for printing of the same.
File and retrieve corporate documents, records, and reports.
Make all hotel bookings and travel arrangements for the Member Of RTA Board of Executive Directors when required.
Perform other responsibilities related to the position as appropriate.

Skills

Higher Diploma degree in business administration or public relations from a recognized university.
5 years of relevant experience.
Computer-literate performer with extensive software proficiency covering wide variety of applications.
Exceptional listener and communicator who effectively conveys information verbally and in writing.
Resourceful team player who excels at building trusting relationships with customers and colleagues.
Excellent secretarial skills.
Excellent phone etiquette skills.
Excellent office organizing skills.
Excellent business writing skills.
Excellent Minuets of meeting writing skills.
Excellent follow-up skills.

Job Details

Job Location: Dubai, UAE
Job Role: Administration
Employment Type: Full-time
Number of Vacancies: 1
Agency: Corporate Administrative Support Services
Department: Corporate Administrative Support Services CEO
Section: Member of RTA Board of Executive Directors Office

Preferred Candidate

Career Level: Entry Level
Years of Experience: Min: 0
Nationality: United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen
Degree: Bachelor's degree

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