Real Estate Operations & Administration Manager
Infinity Empire Properties LLC
Posted 17 hours ago
Job Details
Real Estate Operations & Administration Manager
Location: Dubai, United Arab Emirates
Employment Type: Part-time
Industry: Premium Real Estate
Company: Infinity Empire Hub
CONTACT ONLY VIA WHATSAPP:
About Infinity Empire Hub
Infinity Empire Hub is an international premium real estate and business organization operating across selected global markets.
We provide comprehensive support to private investors, entrepreneurs, and high-net-worth clients interested in residential, investment, and income-generating properties.
Our organization combines international market expertise, premium client service, modern technology, operational precision, and long-term business relationships.
We are currently looking for an experienced and highly organized Real Estate Operations & Administration Manager to manage the administrative, compliance, financial, and operational backbone of our Dubai real estate business.
About the Role
This is not a traditional office administration position.
The successful candidate will be responsible for ensuring that the company’s daily operations, regulatory documentation, financial administration, developer relationships, transaction files, recruitment processes, and internal systems are managed accurately, efficiently, and in accordance with UAE regulations.
The role requires a proactive, commercially aware, and highly responsible professional who is comfortable working across multiple business areas and coordinating with management, brokers, developers, accountants, lawyers, government authorities, suppliers, and external partners.
Key Responsibilities
Real Estate Operations and Compliance
Manage day-to-day administrative and operational activities of the company’s Dubai real estate office.
Ensure compliance with applicable DLD, RERA, DET, DED and MOHRE requirements.
Coordinate broker card applications, renewals, examinations, and related regulatory procedures.
Manage Trakheesi permits, developer advertising approvals, NOCs, and property-listing compliance.
Monitor company, employee, broker, permit, insurance, and licence expiry dates.
Support communication with government departments, regulatory authorities, trustee offices, Amer Centres, and other official institutions.
Assist with regulatory inspections, compliance requests, fines, appeals, and corrective documentation.
Developer and Channel Management
Manage developer registrations, renewals, KYC documentation, portal access, and corporate profile updates.
Maintain active relationships with developers and their channel-partner departments.
Resolve portal, registration, documentation, invoicing, and commission-related issues.
Coordinate project launches, developer briefings, events, award ceremonies, and inventory communication.
Ensure that the company remains eligible to market projects and receive commissions.
Transaction Coordination
Prepare, review, organize, and archive transaction-related documentation.
Support off-plan and secondary-market transactions.
Draft and coordinate Contracts A, B, and F, including additional terms and conditions.
Assist with Dubai REST activation, NOCs, trustee-office processes, POAs, notary coordination, and DLD-related technical matters.
Liaise with brokers, clients, developers, mortgage banks, and third parties to support timely and accurate transaction completion.
Prepare CIF forms, third-party payment letters, developer KYC documents, and other transaction documentation.
Finance and Internal Control
Review accounting reports, invoices, KYC records, and supporting financial documentation.
Assist with bank reconciliations, WPS/SIF payroll processes, VAT documentation, tourism-fee payments, and audit preparation.
Monitor supplier invoices, recurring business expenses, agent reimbursements, and payment deadlines.
Maintain internal cost trackers, agent expense ledgers, commission records, and sales-related databases.
Coordinate the collection and verification of commission cheques, payments, and supporting documents.
Follow up with developers regarding delayed invoices and outstanding commissions.
Support management with financial reports and operational cost analysis.
HR, Recruitment and Visa Operations
Support recruitment and candidate communication.
Coordinate onboarding and offboarding of brokers and other team members.
Liaise with Amer Centres, MOHRE, medical centres, insurance providers, and visa-processing partners.
Coordinate visa, labour card, medical insurance, and employment-documentation processes.
Support employee training and administrative onboarding.
Maintain confidential employee and HR documentation.
Assist management with sensitive employee-relations and termination processes in coordination with legal advisers.
Office and Business Administration
Maintain corporate records, agreements, resolutions, employment documents, referral agreements, and partnership documentation.
Coordinate signing, scanning, physical filing, and secure digital archiving.
Maintain internal procedures, workflows, templates, databases, and document-management standards.
Manage office suppliers, telecommunications, SIM cards, IT access, biometric access, document backups, and office services.
Support office renovation, maintenance, cleaning, pantry, procurement, and vendor coordination.
Provide operational and administrative support to senior management.
Property Portals and Marketing Administration
Manage and monitor listings on Property Finder, Bayut, Dubizzle, and other relevant platforms.
Review listing accuracy, permit validity, pricing, leads, and portal performance.
Coordinate Trakheesi updates and transaction-related listing amendments.
Support marketing administration, project launches, presentations, events, and campaign documentation.
Holiday Homes Support
Support trade licence and unit permit renewals.
Coordinate DET and developer portal requirements.
Assist with check-ins, check-outs, move-in permits, tourism fees, maintenance, cleaning, and booking-platform administration.
Support the operational continuity of the company’s holiday-home activities where required.
Candidate Profile
We are looking for a candidate who:
has proven experience in real estate administration, operations, compliance, or transaction coordination in Dubai;
understands DLD, RERA, MOHRE, Trakheesi, Dubai REST, and developer-registration procedures;
has experience working with Contracts A, B, and F;
understands off-plan and secondary-market transaction processes;
is comfortable reviewing invoices, financial records, commission files, and internal cost trackers;
can coordinate multiple deadlines and stakeholders simultaneously;
demonstrates excellent attention to detail and document accuracy;
is proactive and takes ownership of problems until they are resolved;
communicates professionally with government authorities, developers, brokers, lawyers, accountants, suppliers, and clients;
can handle confidential and commercially sensitive information responsibly;
is confident using Microsoft Office, Excel, Google Workspace, CRM systems, developer portals, and property portals;
has strong written and spoken English;
is based in the UAE and has practical knowledge of the Dubai business environment.
Knowledge of Russian, Arabic, Polish, or another international language would be an advantage but is not essential.
Required Experience
Minimum 3–5 years of relevant experience in Dubai real estate operations, administration, compliance, or transaction coordination.
Previous experience in a real estate brokerage, developer, property-management company, or related professional-services organization.
Practical experience dealing with UAE government and regulatory processes.
Strong administrative, organizational, and problem-solving skills.
Key Competencies
Ownership and accountability
High attention to detail
Regulatory and procedural awareness
Commercial understanding
Confidentiality and integrity
Strong follow-up and execution
Clear professional communication
Ability to work independently
Ability to prioritize under pressure
Process improvement mindset
Team coordination
Business continuity awareness
What We Offer
A responsible and influential role within an international premium real estate organization.
Direct cooperation with company management.
Exposure to multiple areas of the Dubai real estate market.
The opportunity to improve and build operational procedures.
A professional, international, and development-oriented working environment.
Access to modern technology and AI-supported business tools.
A long-term career path for a high-performing candidate.
Competitive salary based on experience and demonstrated expertise.
Application Process
Please submit:
your current CV;
a short summary of your UAE real estate experience;
details of your experience with DLD, RERA, MOHRE, developers, Contracts A/B/F, property portals, and transaction coordination;
your current location;
notice period;
expected monthly salary.
Only candidates whose experience closely matches the operational and regulatory requirements of the position will be contacted.
Shorter Portal Version
Real Estate Operations & Administration Manager
Infinity Empire Hub is looking for an experienced Real Estate Operations & Administration Manager to oversee the administrative, compliance, transaction, finance-support, HR, developer-relations, and office-management functions of its Dubai real estate business.
The role includes coordination with DLD, RERA, MOHRE, developers, mortgage banks, trustee offices, Amer Centres, accountants, lawyers, brokers, suppliers, and property portals.
The successful candidate should have practical Dubai real estate experience, strong knowledge of Contracts A, B and F, Trakheesi, Dubai REST, developer registrations, broker-card procedures, KYC, commission follow-up, visa processes, and transaction documentation.
This is a highly responsible operational role requiring excellent organization, accuracy, confidentiality, ownership, and the ability to resolve complex administrative issues independently.
Candidates should have at least 3–5 years of relevant UAE experience, strong English communication skills, and advanced knowledge of Excel, Google Workspace, CRM systems, and real estate portals.
Please apply with your CV, current location, notice period, expected salary, and a short description of your relevant Dubai real estate experience.
Location: Dubai, United Arab Emirates
Employment Type: Part-time
Industry: Premium Real Estate
Company: Infinity Empire Hub
CONTACT ONLY VIA WHATSAPP:
About Infinity Empire Hub
Infinity Empire Hub is an international premium real estate and business organization operating across selected global markets.
We provide comprehensive support to private investors, entrepreneurs, and high-net-worth clients interested in residential, investment, and income-generating properties.
Our organization combines international market expertise, premium client service, modern technology, operational precision, and long-term business relationships.
We are currently looking for an experienced and highly organized Real Estate Operations & Administration Manager to manage the administrative, compliance, financial, and operational backbone of our Dubai real estate business.
About the Role
This is not a traditional office administration position.
The successful candidate will be responsible for ensuring that the company’s daily operations, regulatory documentation, financial administration, developer relationships, transaction files, recruitment processes, and internal systems are managed accurately, efficiently, and in accordance with UAE regulations.
The role requires a proactive, commercially aware, and highly responsible professional who is comfortable working across multiple business areas and coordinating with management, brokers, developers, accountants, lawyers, government authorities, suppliers, and external partners.
Key Responsibilities
Real Estate Operations and Compliance
Manage day-to-day administrative and operational activities of the company’s Dubai real estate office.
Ensure compliance with applicable DLD, RERA, DET, DED and MOHRE requirements.
Coordinate broker card applications, renewals, examinations, and related regulatory procedures.
Manage Trakheesi permits, developer advertising approvals, NOCs, and property-listing compliance.
Monitor company, employee, broker, permit, insurance, and licence expiry dates.
Support communication with government departments, regulatory authorities, trustee offices, Amer Centres, and other official institutions.
Assist with regulatory inspections, compliance requests, fines, appeals, and corrective documentation.
Developer and Channel Management
Manage developer registrations, renewals, KYC documentation, portal access, and corporate profile updates.
Maintain active relationships with developers and their channel-partner departments.
Resolve portal, registration, documentation, invoicing, and commission-related issues.
Coordinate project launches, developer briefings, events, award ceremonies, and inventory communication.
Ensure that the company remains eligible to market projects and receive commissions.
Transaction Coordination
Prepare, review, organize, and archive transaction-related documentation.
Support off-plan and secondary-market transactions.
Draft and coordinate Contracts A, B, and F, including additional terms and conditions.
Assist with Dubai REST activation, NOCs, trustee-office processes, POAs, notary coordination, and DLD-related technical matters.
Liaise with brokers, clients, developers, mortgage banks, and third parties to support timely and accurate transaction completion.
Prepare CIF forms, third-party payment letters, developer KYC documents, and other transaction documentation.
Finance and Internal Control
Review accounting reports, invoices, KYC records, and supporting financial documentation.
Assist with bank reconciliations, WPS/SIF payroll processes, VAT documentation, tourism-fee payments, and audit preparation.
Monitor supplier invoices, recurring business expenses, agent reimbursements, and payment deadlines.
Maintain internal cost trackers, agent expense ledgers, commission records, and sales-related databases.
Coordinate the collection and verification of commission cheques, payments, and supporting documents.
Follow up with developers regarding delayed invoices and outstanding commissions.
Support management with financial reports and operational cost analysis.
HR, Recruitment and Visa Operations
Support recruitment and candidate communication.
Coordinate onboarding and offboarding of brokers and other team members.
Liaise with Amer Centres, MOHRE, medical centres, insurance providers, and visa-processing partners.
Coordinate visa, labour card, medical insurance, and employment-documentation processes.
Support employee training and administrative onboarding.
Maintain confidential employee and HR documentation.
Assist management with sensitive employee-relations and termination processes in coordination with legal advisers.
Office and Business Administration
Maintain corporate records, agreements, resolutions, employment documents, referral agreements, and partnership documentation.
Coordinate signing, scanning, physical filing, and secure digital archiving.
Maintain internal procedures, workflows, templates, databases, and document-management standards.
Manage office suppliers, telecommunications, SIM cards, IT access, biometric access, document backups, and office services.
Support office renovation, maintenance, cleaning, pantry, procurement, and vendor coordination.
Provide operational and administrative support to senior management.
Property Portals and Marketing Administration
Manage and monitor listings on Property Finder, Bayut, Dubizzle, and other relevant platforms.
Review listing accuracy, permit validity, pricing, leads, and portal performance.
Coordinate Trakheesi updates and transaction-related listing amendments.
Support marketing administration, project launches, presentations, events, and campaign documentation.
Holiday Homes Support
Support trade licence and unit permit renewals.
Coordinate DET and developer portal requirements.
Assist with check-ins, check-outs, move-in permits, tourism fees, maintenance, cleaning, and booking-platform administration.
Support the operational continuity of the company’s holiday-home activities where required.
Candidate Profile
We are looking for a candidate who:
has proven experience in real estate administration, operations, compliance, or transaction coordination in Dubai;
understands DLD, RERA, MOHRE, Trakheesi, Dubai REST, and developer-registration procedures;
has experience working with Contracts A, B, and F;
understands off-plan and secondary-market transaction processes;
is comfortable reviewing invoices, financial records, commission files, and internal cost trackers;
can coordinate multiple deadlines and stakeholders simultaneously;
demonstrates excellent attention to detail and document accuracy;
is proactive and takes ownership of problems until they are resolved;
communicates professionally with government authorities, developers, brokers, lawyers, accountants, suppliers, and clients;
can handle confidential and commercially sensitive information responsibly;
is confident using Microsoft Office, Excel, Google Workspace, CRM systems, developer portals, and property portals;
has strong written and spoken English;
is based in the UAE and has practical knowledge of the Dubai business environment.
Knowledge of Russian, Arabic, Polish, or another international language would be an advantage but is not essential.
Required Experience
Minimum 3–5 years of relevant experience in Dubai real estate operations, administration, compliance, or transaction coordination.
Previous experience in a real estate brokerage, developer, property-management company, or related professional-services organization.
Practical experience dealing with UAE government and regulatory processes.
Strong administrative, organizational, and problem-solving skills.
Key Competencies
Ownership and accountability
High attention to detail
Regulatory and procedural awareness
Commercial understanding
Confidentiality and integrity
Strong follow-up and execution
Clear professional communication
Ability to work independently
Ability to prioritize under pressure
Process improvement mindset
Team coordination
Business continuity awareness
What We Offer
A responsible and influential role within an international premium real estate organization.
Direct cooperation with company management.
Exposure to multiple areas of the Dubai real estate market.
The opportunity to improve and build operational procedures.
A professional, international, and development-oriented working environment.
Access to modern technology and AI-supported business tools.
A long-term career path for a high-performing candidate.
Competitive salary based on experience and demonstrated expertise.
Application Process
Please submit:
your current CV;
a short summary of your UAE real estate experience;
details of your experience with DLD, RERA, MOHRE, developers, Contracts A/B/F, property portals, and transaction coordination;
your current location;
notice period;
expected monthly salary.
Only candidates whose experience closely matches the operational and regulatory requirements of the position will be contacted.
Shorter Portal Version
Real Estate Operations & Administration Manager
Infinity Empire Hub is looking for an experienced Real Estate Operations & Administration Manager to oversee the administrative, compliance, transaction, finance-support, HR, developer-relations, and office-management functions of its Dubai real estate business.
The role includes coordination with DLD, RERA, MOHRE, developers, mortgage banks, trustee offices, Amer Centres, accountants, lawyers, brokers, suppliers, and property portals.
The successful candidate should have practical Dubai real estate experience, strong knowledge of Contracts A, B and F, Trakheesi, Dubai REST, developer registrations, broker-card procedures, KYC, commission follow-up, visa processes, and transaction documentation.
This is a highly responsible operational role requiring excellent organization, accuracy, confidentiality, ownership, and the ability to resolve complex administrative issues independently.
Candidates should have at least 3–5 years of relevant UAE experience, strong English communication skills, and advanced knowledge of Excel, Google Workspace, CRM systems, and real estate portals.
Please apply with your CV, current location, notice period, expected salary, and a short description of your relevant Dubai real estate experience.
Language
English
Nationality
Any
Company Size
1-10
Benefits
Company Visa
Health Insurance
Skill
Administrative Skills
Customer Support Management
Accounting
Dubai Real Estate Experience
Dubai areas Knowledge
Job Descriptions
Coordination
English
Creativity
management skills
Office Administration
Microsoft Office
Banking
Zoho
Real Estate
MS Office
HR Policies
Teamwork
Real Estate Experience
Customer Service
Employee Relations
Office Management
User Experience
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- Marine Captain / Crew
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