Personal Assistant to Founder

Spotlight Global Media Group

Negotiable

Al Quoz, Dubai, UAE

Full Time

1-2 Years

Female

N/A

Posted 5 days ago

Job Details

We are looking for an exceptional Personal Assistant to support the Founder of Spotlight Global Media Group, a new sports, media and entertainment company being built in Dubai.

This is a fast-paced role requiring someone highly organised, proactive, discreet and capable of staying two steps ahead.

You will work closely with the Founder and wider Spotlight team, helping manage a busy schedule involving investors, entrepreneurs, athletes, creators, brands, VIP guests and senior business leaders.

This is not simply an administrative role. We are looking for someone who takes ownership, solves problems and makes things happen.

Key Responsibilities
* Managing the Founder's diary, meetings and appointments
* Coordinating travel, restaurants, events and logistics
* Managing emails, messages and follow-ups where required
* Preparing daily schedules, priorities and reminders
* Tracking actions from meetings and ensuring follow-ups happen
* Liaising with clients, investors, partners and the Spotlight team
* Researching people, businesses, venues and opportunities
* Preparing documents and meeting information
* Coordinating VIP guests and experiences
* Supporting events, shoots and content days
* Handling personal errands and ad-hoc requests
* Maintaining complete discretion and confidentiality
* Anticipating what needs to happen before being asked

Who We're Looking For

The successful candidate will be:

* Currently based in Dubai
* Exceptionally organised and detail-oriented
* Proactive and solution-focused
* Reliable, trustworthy and discreet
* Confident dealing with high-profile and senior individuals
* Professional and well-presented
* An excellent communicator
* Comfortable using WhatsApp, email, calendars, Google Workspace and AI tools
* Able to work effectively in a fast-moving entrepreneurial environment
* Comfortable when priorities change quickly
* Willing to occasionally work outside standard hours when required
* Attend meetings in person and online

Previous **PA, EA, executive support, hospitality or concierge experience** is highly desirable.

The Standard We're Looking For
We don't want someone who constantly asks:
What should I do next?”

We're looking for someone who thinks:

“I know what needs to happen next - I've already handled it.”

Salary
Negotiable depending on experience and the value you can bring to the role.

For the right person, we are open to discussing a competitive package.

How to Apply

Please submit:

1. CV
2. Current location
3. Current/most recent salary
4. Salary expectations
5. Notice period / earliest available start date
6. Visa status
7. A **60-second video introduction** explaining who you are, your relevant experience and why you would be an exceptional fit for this role.

Please only apply if you are currently based in Dubai.

Languages

Any

Nationality

Any

Company Size

11-50