Reception and front office

Confidential

AED 4,000 - 5,999 per month

Business Bay, Dubai, UAE

Full Time

1-2 Years

Female

Bachelors Degree

Posted 2 hours ago

Job Details

Receptionist / Front Office Management
Dubai, UAE
Full-time | On-site
We’re hiring a polished, highly organised Receptionist / Front Office Manager to be the face of our Dubai office. You’ll own the entire front-of-house experience and keep daily office operations running smoothly -without being asked twice.
What you’ll be doing:
• Manage the front desk -greet clients and visitors, handle visitor logs and access passes, and keep reception well-presented at all times
• Operate the company inbox ,screen, route and follow up on all calls, messages and enquiries
• Handle incoming/outgoing mail, courier bookings and routine correspondence (letters, memos, NOCs, announcements)
• Oversee day-to-day office operations, supplies, pantry stock and overall workplace upkeep
• Coordinate with building management, security, cleaning, IT, maintenance and external vendors
• Manage meeting room bookings, setup and refreshments, and support scheduling for senior management
• Coordinate staff travel — flights, hotels, visas and airport transfers
• Support HR and the PRO with visa, Emirates ID and trade licence documentation, plus new-joiner onboarding
• Maintain filing systems, attendance records, leave trackers and the company asset register
• Manage petty cash, collect invoices and submit expense reports to Finance
• Assist in organising company events, client functions and interviews
• Supervise reception and support staff, and ensure health and safety procedures are followed

The qualities that matter most to us:
• Presentable and professional — you represent the brand from the first hello
• Proactive — you spot and fix problems before they escalate
• Exceptionally organised — nothing slips through the cracks
• A strong communicator — clear and courteous in person, by phone and in writing
• Discreet — you handle confidential information with complete integrity
• Calm under pressure — you multitask without losing composure or accuracy
• Culturally aware — comfortable with a diverse, multinational team and clientele

What we’re looking for on paper:
• min 2 years in reception, front office or office administration (UAE experience preferred)
• Degree or diploma in Business Administration, Hospitality or a related field
• Excellent English; Arabic is a strong advantage
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Familiarity with UAE business practices and visa processes is an advantage
• Currently based in the UAE with a valid visa or eligible to obtain one

What we offer:
Competitive salary,
Employment visa sponsorship
Aprofessional multicultural work environment,
A clear path to grow into a wider office management role.

Languages

Any

Nationality

Any

Company Size

1-10

Skill