PRO / PERSONAL ASSISTANT

Confidential

Negotiable

Dubai, UAE

Full Time

2-5 Years

Male

High-School / Secondary

Posted 20 hours ago

Job Details

Position Overview
We are seeking a highly organized, trustworthy, and proactive Personal Assistant / PRO to manage personal administrative affairs, government-related services, household staff, and day-to-day personal errands. The ideal candidate will be responsible for ensuring all personal, family, and administrative matters are handled efficiently, confidentially, and on time.
This is a long-term position requiring exceptional attention to detail, discretion, and the ability to work independently while managing multiple priorities.
Key Responsibilities
Government & PRO Services
Manage visa applications, renewals, cancellations, and status changes.
Process Emirates ID, passport, residency, and other government documentation.
Coordinate with UAE government departments, typing centers, and service providers.
Handle trade license, permit, and document renewals when required.
Ensure all personal and family documents remain valid and renewed before expiry.
Maintain organized records of all official documents.
Personal Administration
Manage personal appointments and calendar.
Coordinate medical appointments and follow-ups.
Liaise with schools regarding admissions, registrations, fees, and communications.
Assist with banking, insurance, and utility-related administrative tasks.
Organize travel arrangements including flights, hotels, transportation, and itineraries.
Prepare and organize documents, letters, and correspondence.
Household & Staff Management
Supervise household employees including drivers, domestic staff, maintenance personnel, and other support staff.
Coordinate staff schedules, leave requests, and attendance.
Assist with recruitment and onboarding of household staff when required.
Ensure staff performance meets expected standards.
Coordinate maintenance and repairs for properties and oversee contractors.
Personal Errands
Run personal errands as required.
Coordinate deliveries and purchases.
Manage service appointments for vehicles and properties.
Handle shopping and procurement requests.
Assist with event planning and family functions.
Office & Administrative Duties
Maintain confidential filing systems.
Track renewals, payments, and important deadlines.
Prepare reports and expense summaries when requested.
Coordinate with external consultants, lawyers, banks, schools, and service providers.
Maintain accurate digital and physical records.
Required Qualifications
Minimum 3–5 years' experience as a Personal Assistant, Executive Assistant, or PRO in the UAE.
Strong knowledge of UAE government procedures and visa processing.
Valid UAE driving licence.
Excellent written and spoken English (Arabic is an advantage).
Strong proficiency in Microsoft Office (Word, Excel, Outlook) and document management.
Excellent organizational and time-management skills.
Ability to manage multiple tasks and prioritize effectively.
High level of integrity, professionalism, and confidentiality.
Preferred Skills
Experience managing household operations and domestic staff.
Familiarity with school admissions and family administration.
Experience coordinating travel and executive schedules.
Strong problem-solving and communication skills.
Ability to work independently with minimal supervision.
Professional appearance and positive attitude.
Personal Attributes
Honest and trustworthy.
Highly organized and detail-oriented.
Proactive with a strong sense of ownership.
Calm under pressure.
Flexible and willing to handle urgent matters outside normal working hours when necessary.
Excellent interpersonal skills.
Employment Type
Full-time
Based in Dubai, UAE
Compensation
Competitive salary offered based on experience and qualifications, together with benefits in accordance with UAE Labour Law.

Language

English, Arabic

Nationality

Any

Company Size

11-50