Accounts and admin assistant

BFT FZCO

AED 4,000 - 5,999 per month

Dubai Airport Freezone (DAFZA), Dubai, UAE

Full Time

1-2 Years

Female

Bachelors Degree

Posted a day ago

Job Details

Accounts & Admin Assistant
Location: Dubai, UAE
Employment Type: Full-Time
Job Summary
We are looking for a detail-oriented and organized Accounts & Admin Assistant with practical knowledge of QuickBooks to support the company's accounting, bookkeeping, and daily administrative operations.
The ideal candidate should have a good understanding of basic accounting principles, experience handling financial records, and the ability to manage administrative tasks efficiently. The candidate must be proficient in QuickBooks and Microsoft Excel, with a high level of accuracy and attention to detail.
Key Responsibilities
1. Accounting & Bookkeeping
Maintain accurate financial records using QuickBooks.
Record daily financial transactions, including sales, purchases, receipts, and payments.
Prepare and process customer invoices, supplier bills, and payment vouchers.
Monitor accounts receivable and accounts payable.
Follow up with customers regarding outstanding payments.
Reconcile bank statements, cash accounts, and supplier/customer balances.
Maintain proper documentation of all financial transactions.
Assist in preparing monthly financial reports, including Profit & Loss statements and balance sheets.
Maintain petty cash records and prepare petty cash reports.
Assist with VAT calculations, VAT records, and preparation of supporting documents for VAT returns.
Coordinate with external accountants and auditors when required.
2. Administrative Responsibilities
Handle daily office administration and maintain organized filing systems.
Manage emails, telephone calls, correspondence, and document preparation.
Maintain employee records and assist with attendance and leave records.
Prepare quotations, purchase orders, delivery notes, and other business documents.
Coordinate with suppliers, customers, and other departments.
Maintain office supplies and arrange purchases when necessary.
Assist management with reports, data entry, and other administrative duties.
3. QuickBooks & Reporting
Maintain and update company accounts in QuickBooks.
Generate customer statements, supplier reports, and outstanding payment reports.
Prepare periodic sales, expense, and cash flow summaries.
Identify discrepancies in accounting records and report them to management.
Ensure accounting records are complete, accurate, and up to date.
Maintain digital and physical records for easy retrieval.
Requirements & Qualifications
Diploma or bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Previous experience in accounting, bookkeeping, or office administration.
Practical working knowledge of QuickBooks is essential.
Good knowledge of Microsoft Excel, Word, and Outlook.
Understanding of basic accounting principles and financial reporting.
Knowledge of UAE VAT and basic UAE accounting requirements is an advantage.
Good organizational, communication, and time-management skills.
Ability to work independently and meet deadlines.
High level of accuracy, integrity, and attention to detail.
Preferred Skills
Experience managing accounts payable and receivable.
Ability to perform bank and account reconciliations.
Experience preparing invoices, quotations, purchase orders, and financial reports.
Knowledge of UAE VAT documentation and compliance.
Ability to manage accounting and administrative responsibilities simultaneously.
What We Offer
Competitive salary based on qualifications and experience.
Professional and supportive working environment.
Opportunity to develop accounting and administrative skills.
How to Apply
Interested candidates may submit their CV, highlighting their QuickBooks experience, accounting skills, and relevant work experience.
Please mention your current location, availability to join, and expected salary when applying.

Language

English

Nationality

Filipino

Company Size

1-10

Benefits