personal assistant/manager

Confidential

AED 8,000 - 11,999 per month

Dubai Silicon Oasis (DSO), Dubai, UAE

Full Time

2-5 Years

Any

Bachelors Degree

Posted 17 hours ago

Job Details

Key responsibilities
1. Household management
• Manage all domestic staff (housekeepers, nannies, drivers, cooks, gardeners): hiring, schedules, duties, leave, payroll and performance.
• Organise all repairs and maintenance: AC servicing, plumbing, electrical, pest control, pool and garden care.
• Source and compare contractors, get at least 2–3 quotes, supervise work and check quality before payment.
• Run an annual maintenance calendar and keep a reliable list of approved tradespeople.
• Pay and track household bills: DEWA, Empower/district cooling, internet, gas and service charges.
• Handle household purchases, deliveries, supplies and inventory.
2. Personal property management
• Act as the main point of contact for tenants across all of the principal's properties.
• Market vacant units, screen tenants and coordinate viewings with agents.
• Prepare, negotiate and renew tenancy contracts, and register them on Ejari.
• Collect rent and post-dated cheques, track due dates and follow up on late payments.
• Handle tenant maintenance requests, move-in and move-out inspections, and security deposits.
• Deal with building management, owners' associations and service charge payments.
• Keep a register of every property: tenant, rent, contract dates, cheques and documents.
3. Banking and cash handling
• Make cash deposits and withdrawals at the bank or ATM as instructed.
• Deposit rent cheques and track their clearance.
• Visit banks for paperwork, card collections, account updates and similar errands.
• Keep a clear written log of all cash movements, with receipts, reconciled weekly.
The assistant handles cash and documents only on the principal's instruction. They do not hold online banking passwords or sign on the principal's behalf without written authority.
4. Personal vehicles
• Renew motor insurance every year, comparing quotes to get the best rate and cover.
• Arrange servicing, repairs and tyre changes, getting competing quotes from garages and dealers.
• Handle annual RTA registration renewal (Mulkiya) and vehicle testing.
• Top up and monitor Salik, pay parking and traffic fines, and track any black points.
• Manage car swaps, sales, purchases, transfers of ownership and leasing or finance payments.
• Keep each vehicle's service history, documents and renewal dates on file.
5. Visas and immigration paperwork
• Apply for and renew residence visas for the principal, family members and domestic staff.
• Handle employment visas, business visas and visit visas, including medical tests, Emirates ID and biometrics.
• Manage the domestic worker visa process through Tadbeer centres or the relevant authority.
• Cancel visas when staff leave, and arrange labour and exit paperwork correctly.
• Use GDRFA, ICP and Amer channels, and typing centres, accurately and on time.
• Track every passport, visa and Emirates ID expiry date and start renewals well in advance.
6. Company licences and renewals
• Know the renewal process for the principal's trade licences, mainland (DED) and free zone.
• Track licence, establishment card, lease and chamber of commerce renewal dates.
• Prepare and submit renewal documents, liaising with PRO agents, free zones and auditors.
• Make sure no licence, permit or registration lapses.
7. General personal assistance
• Keep one master calendar of all renewals, expiries and payment dates, with reminders at 60, 30 and 7 days.
• Maintain organised digital and physical files for all personal, property, vehicle and visa documents.
• Run personal errands, bookings and appointments.
• Send the principal a short weekly update: what was done, what is coming up, what needs a decision.
Requirements
Must have
• At least 3 years as a personal assistant, estate manager, house manager or PRO in the UAE.
• Hands-on experience with UAE visa processing (GDRFA, ICP, Amer, Tadbeer), Ejari and RTA services.
• A valid UAE driving licence and a clean driving record.
• Fluent English, spoken and written. Arabic is a strong advantage; Hindi, Urdu, Tagalog or Malayalam help when managing staff.
• Comfortable with smartphone apps, email, WhatsApp, spreadsheets and government portals.
• Proven honesty with cash and confidential information. References from previous principals are required.
Nice to have
• Experience managing a team of domestic staff in a large household.
• Knowledge of mainland and free zone company licensing.
• A network of reliable contractors, garages, insurance brokers and typing centres in Dubai.
• Basic bookkeeping skills.
Personal qualities
• Calm and reliable under pressure, and responsive at any hour.
• A negotiator who always looks for the best price and does not accept the first quote.
• Highly organised, never misses a deadline.
• Discreet, loyal and trustworthy.
• Proactive: spots problems before they happen and comes with solutions, not just questions.
Hours and compensation
This is a 24/7 on-call role. The assistant must be reachable by phone at all times and able to respond to urgent household, staff or vehicle issues day or night, including weekends and public holidays.

Languages

Any

Nationality

Any

Company Size

1-10

Benefits