Executive & Personal Assistant to the CEO
Confidential
Posted 9 hours ago
Job Details
The company is a Dubai-based advisory and project development company focused on originating, structuring and facilitating strategic investment opportunities, particularly in Africa.
Its activities include digital infrastructure, data centres, energy, power generation and other large-scale infrastructure projects, with an emphasis on cross-border partnerships involving African governments, international investors, financial institutions and industrial partners.
We are seeking a highly organised, discreet, proactive and resourceful Executive & Personal Assistant to provide comprehensive professional and personal support to the CEO.
1. Executive & Administrative Support
- Manage the CEO's professional calendar, appointments, meetings and priorities.
- Organise meetings with investors, government officials, corporate executives, financial institutions and business partners.
- Handle executive correspondence, prepare emails and follow up on important communications.
- Draft, format and proofread letters, presentations, reports, meeting agendas and other business documents.
- Maintain an organised digital filing system for corporate, contractual and administrative documentation.
- Maintain and regularly update the CEO's professional contacts database.
- Screen incoming requests, prioritise urgent matters and ensure timely follow-up.
2. International Travel & Meeting Coordination
- Organise international business travel, including flights, hotels, visas, transportation and meeting schedules.
- Prepare detailed travel itineraries and briefing documents.
- Coordinate meetings and business visits across the UAE, Africa and Europe.
- Liaise with ministries, embassies, chambers of commerce, investors and international organisations.
- Coordinate logistics for conferences, investment forums and business delegations.
- Ensure the CEO has all required documentation before each business trip.
3. Business Development & Project Coordination
- Support the CEO in tracking the company`'s ongoing business development initiatives.
- Coordinate meetings and communications with external consultants, lawyers, technical advisers and business partners.
- Prepare meeting minutes and maintain action lists, deadlines and follow-up trackers.
- Monitor outstanding documents, proposals, agreements and deliverables.
- Conduct preliminary research on companies, executives, institutions and business opportunities.
- Assist in preparing investor and partner briefing materials.
- Ensure that agreed actions are followed up efficiently and escalated when necessary.
- The role is focused on coordination and executive support, not independent investment decision-making or technical project management.
4. Personal Assistance & Lifestyle Management
- Manage selected personal appointments and commitments.
- Coordinate personal travel arrangements and reservations.
- Assist with household administration, service providers and property-related matters.
- Handle personal administrative correspondence, renewals and appointments.
- Coordinate purchases, deliveries, maintenance and other logistical arrangements.
- Maintain strict confidentiality concerning the CEO's personal and professional affairs.
5. Administrative & Financial Coordination
- Organise invoices, receipts, expense reports and payment schedules.
- Liaise with accountants, banks, suppliers and service providers as instructed.
- Maintain records of administrative expenditures and commitments.
- Track renewals of contracts, subscriptions and relevant administrative documents.
- Prepare payment documentation for the CEO's review and approval.
Candidate Profile
Qualifications and Experience
- Bachelor's degree in business administration, management, communications or a related discipline.
- Minimum 2 years of relevant experience as an Executive Assistant, Personal Assistant or Office Manager.
- Previous experience supporting a CEO, entrepreneur, senior executive or business owner.
- Experience in an international corporate environment is strongly preferred.
- Familiarity with business practices in the UAE is an advantage.
- Experience in consulting, investment, infrastructure or professional services is desirable.
Languages
- Excellent written and spoken English – mandatory.
- Professional proficiency in French – strongly preferred.
- Portuguese or Arabic would be an advantage.
Technical Skills
- Advanced Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
- Strong document preparation, formatting and organisational abilities.
- Proficiency with digital calendars, cloud storage, virtual meeting platforms and task-management tools.
- Ability to use AI productivity tools responsibly while maintaining confidentiality.
- Strong online research and information-management capabilities.
Personal Attributes
The successful candidate must demonstrate:
- Absolute discretion and confidentiality.
- Excellent judgment and professional integrity.
- Strong organisational and multitasking abilities.
- Proactive problem-solving and attention to detail.
- Excellent communication and interpersonal skills.
- The ability to interact professionally with senior executives and high-level stakeholders.
- Independence, reliability and accountability.
- Flexibility to coordinate activities across international time zones.
- A service-oriented and solution-driven mindset.
Key Performance Expectations
- Accurate and well-organised management of the CEO's calendar.
- Timely preparation and coordination of meetings and international trips.
- Effective tracking of correspondence, commitments and deadlines.
- High-quality preparation of executive documents.
- Reliable coordination of professional and personal administrative matters.
- Consistent confidentiality and professional conduct.
Compensation
Competitive monthly salary and benefits, commensurate with qualifications and experience.
How to Apply
Candidates should submit:
- An updated CV.
- A brief cover letter describing relevant executive assistance experience.
- Current location and availability.
- Expected monthly salary.
Language proficiency details.
Position requires regular on-site availability in Dubai.
Its activities include digital infrastructure, data centres, energy, power generation and other large-scale infrastructure projects, with an emphasis on cross-border partnerships involving African governments, international investors, financial institutions and industrial partners.
We are seeking a highly organised, discreet, proactive and resourceful Executive & Personal Assistant to provide comprehensive professional and personal support to the CEO.
1. Executive & Administrative Support
- Manage the CEO's professional calendar, appointments, meetings and priorities.
- Organise meetings with investors, government officials, corporate executives, financial institutions and business partners.
- Handle executive correspondence, prepare emails and follow up on important communications.
- Draft, format and proofread letters, presentations, reports, meeting agendas and other business documents.
- Maintain an organised digital filing system for corporate, contractual and administrative documentation.
- Maintain and regularly update the CEO's professional contacts database.
- Screen incoming requests, prioritise urgent matters and ensure timely follow-up.
2. International Travel & Meeting Coordination
- Organise international business travel, including flights, hotels, visas, transportation and meeting schedules.
- Prepare detailed travel itineraries and briefing documents.
- Coordinate meetings and business visits across the UAE, Africa and Europe.
- Liaise with ministries, embassies, chambers of commerce, investors and international organisations.
- Coordinate logistics for conferences, investment forums and business delegations.
- Ensure the CEO has all required documentation before each business trip.
3. Business Development & Project Coordination
- Support the CEO in tracking the company`'s ongoing business development initiatives.
- Coordinate meetings and communications with external consultants, lawyers, technical advisers and business partners.
- Prepare meeting minutes and maintain action lists, deadlines and follow-up trackers.
- Monitor outstanding documents, proposals, agreements and deliverables.
- Conduct preliminary research on companies, executives, institutions and business opportunities.
- Assist in preparing investor and partner briefing materials.
- Ensure that agreed actions are followed up efficiently and escalated when necessary.
- The role is focused on coordination and executive support, not independent investment decision-making or technical project management.
4. Personal Assistance & Lifestyle Management
- Manage selected personal appointments and commitments.
- Coordinate personal travel arrangements and reservations.
- Assist with household administration, service providers and property-related matters.
- Handle personal administrative correspondence, renewals and appointments.
- Coordinate purchases, deliveries, maintenance and other logistical arrangements.
- Maintain strict confidentiality concerning the CEO's personal and professional affairs.
5. Administrative & Financial Coordination
- Organise invoices, receipts, expense reports and payment schedules.
- Liaise with accountants, banks, suppliers and service providers as instructed.
- Maintain records of administrative expenditures and commitments.
- Track renewals of contracts, subscriptions and relevant administrative documents.
- Prepare payment documentation for the CEO's review and approval.
Candidate Profile
Qualifications and Experience
- Bachelor's degree in business administration, management, communications or a related discipline.
- Minimum 2 years of relevant experience as an Executive Assistant, Personal Assistant or Office Manager.
- Previous experience supporting a CEO, entrepreneur, senior executive or business owner.
- Experience in an international corporate environment is strongly preferred.
- Familiarity with business practices in the UAE is an advantage.
- Experience in consulting, investment, infrastructure or professional services is desirable.
Languages
- Excellent written and spoken English – mandatory.
- Professional proficiency in French – strongly preferred.
- Portuguese or Arabic would be an advantage.
Technical Skills
- Advanced Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
- Strong document preparation, formatting and organisational abilities.
- Proficiency with digital calendars, cloud storage, virtual meeting platforms and task-management tools.
- Ability to use AI productivity tools responsibly while maintaining confidentiality.
- Strong online research and information-management capabilities.
Personal Attributes
The successful candidate must demonstrate:
- Absolute discretion and confidentiality.
- Excellent judgment and professional integrity.
- Strong organisational and multitasking abilities.
- Proactive problem-solving and attention to detail.
- Excellent communication and interpersonal skills.
- The ability to interact professionally with senior executives and high-level stakeholders.
- Independence, reliability and accountability.
- Flexibility to coordinate activities across international time zones.
- A service-oriented and solution-driven mindset.
Key Performance Expectations
- Accurate and well-organised management of the CEO's calendar.
- Timely preparation and coordination of meetings and international trips.
- Effective tracking of correspondence, commitments and deadlines.
- High-quality preparation of executive documents.
- Reliable coordination of professional and personal administrative matters.
- Consistent confidentiality and professional conduct.
Compensation
Competitive monthly salary and benefits, commensurate with qualifications and experience.
How to Apply
Candidates should submit:
- An updated CV.
- A brief cover letter describing relevant executive assistance experience.
- Current location and availability.
- Expected monthly salary.
Language proficiency details.
Position requires regular on-site availability in Dubai.
Languages
Any
Nationality
Any
Company Size
1-10
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