Receptionist cum Secretary

holt global international FZCO

AED 6,000 - 7,999 per month

Uptown Dubai, Dubai, UAE

Full Time

2-5 Years

Female

Bachelors Degree

Posted 4 days ago

Job Details

Receptionist cum Secretary
Job Location: Dubai, UAE
Employment Type: Full-Time
Job Summary
We are looking for a professional, well-organized, and presentable Receptionist cum Secretary to manage front-desk operations and provide administrative and secretarial support to the management and office team.
The ideal candidate should have excellent communication and organizational skills, a professional attitude, and the ability to handle multiple responsibilities efficiently while maintaining confidentiality.
Key Responsibilities
- Welcome and assist visitors, clients, and guests in a professional and courteous manner.
- Answer, screen, and redirect incoming telephone calls and take messages when required.
- Manage the reception area and ensure it is organized and presentable at all times.
- Handle incoming and outgoing emails, correspondence, courier services, and documents.
- Manage calendars, appointments, meetings, and meeting-room arrangements.
- Provide secretarial and administrative support to management.
- Draft and prepare letters, emails, memos, reports, and other business correspondence.
- Maintain proper filing systems for physical and electronic documents.
- Coordinate travel arrangements, hotel bookings, transportation, and reservations when required.
- Assist with preparing documents, scanning, printing, photocopying, and maintaining office records.
- Coordinate with suppliers, service providers, building management, and other external parties.
- Monitor office stationery and pantry supplies and arrange replenishment when required.
- Assist with basic HR and administrative documentation, including employee records, leave forms, and onboarding documents.
- Maintain confidentiality of company, management, employee, and client information.
- Provide general administrative assistance to ensure smooth day-to-day office operations.
- Perform any other administrative or secretarial duties assigned by management.
Requirements
- Previous experience as a Receptionist, Secretary, Administrative Assistant, or similar role is preferred.
- Excellent verbal and written communication skills in English.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Strong organizational and time-management skills.
- Professional appearance and telephone etiquette.
- Ability to multitask and work independently with minimal supervision.
- Strong attention to detail and follow-up skills.
- Discreet and trustworthy when handling confidential information.
- Knowledge of general UAE office procedures will be an advantage.

Candidate Preferences

Russian language proficiency is highly preferred, in addition to excellent English communication skills.

Candidates with experience working in an international or multicultural corporate environment will be preferred.

Professional, presentable, confident, and well-spoken.

Strong interpersonal and communication skills with the ability to interact professionally with senior management, international clients, and business partners.

Previous experience in the UAE or a similar international business environment would be an advantage.

Candidates currently based in the UAE and available to join within a reasonable notice period are preferred.

Languages

Any

Nationality

Any

Company Size

11-50