Executive Assistant & Office Coordinator
Shahan Telecom
Posted 12 hours ago
Job Details
Executive Assistant & Office Coordinator (Business & Personal Support)
Location: Business Bay, Dubai, UAE
Job Type: Full-time
Working Hours:
Monday to Friday: 9:30 AM – 6:30 PM
Saturday: 9:30 AM – 2:30 PM (Sunday Off)
About the Role
We are a private, small office seeking a dependable, organized, and proactive Executive Assistant & Office Coordinator. In this role, you will coordinate our day-to-day operations—handling administrative workflow, supporting basic commercial invoicing, maintaining the office space, running essential outdoor banking errands, and coordinating personal and family logistics for management.
Because we operate with a lean setup, there is no office boy; you will take full ownership of the workspace, including basic hospitality, pantry upkeep, and local operational visits.
Key Responsibilities
Office Administration: Manage incoming calls and correspondence, maintain digital and physical archives, and handle routine business communication.
Invoicing & Basic Tax: Draft and issue sales invoices, track expense receipts, and prepare and file periodic UAE VAT returns.
Executive & Family Support: Coordinate personal and business calendars, book family travel and holiday itineraries, arrange reservations, and handle scheduling for children’s classes, activities, and appointments.
Banking & Financial Errands: Visit local bank branches in person to submit or collect corporate documents, deposit checks, pick up statements, and handle routine banking procedures.
Office Care & Hospitality: Ensure the office and meeting areas remain neat and presentable, prepare coffee/tea for visitors and internal discussions, and monitor pantry/stationery supplies.
Requirements
Proven experience as an Executive Assistant, Personal Assistant, or Office Administrator.
Practical hands-on experience with invoicing, UAE VAT filing procedures, and visiting local bank branches for corporate transactions.
Proficiency in Microsoft Office (Excel, Word, Outlook) and digital scheduling tools.
Strong organizational skills, high attention to detail, and absolute discretion regarding personal and company matters.
A proactive, hands-on mindset comfortable handling executive coordination, day-to-day office tasks, and field errands independently.
Fluent verbal and written English communication skills.
Location: Business Bay, Dubai, UAE
Job Type: Full-time
Working Hours:
Monday to Friday: 9:30 AM – 6:30 PM
Saturday: 9:30 AM – 2:30 PM (Sunday Off)
About the Role
We are a private, small office seeking a dependable, organized, and proactive Executive Assistant & Office Coordinator. In this role, you will coordinate our day-to-day operations—handling administrative workflow, supporting basic commercial invoicing, maintaining the office space, running essential outdoor banking errands, and coordinating personal and family logistics for management.
Because we operate with a lean setup, there is no office boy; you will take full ownership of the workspace, including basic hospitality, pantry upkeep, and local operational visits.
Key Responsibilities
Office Administration: Manage incoming calls and correspondence, maintain digital and physical archives, and handle routine business communication.
Invoicing & Basic Tax: Draft and issue sales invoices, track expense receipts, and prepare and file periodic UAE VAT returns.
Executive & Family Support: Coordinate personal and business calendars, book family travel and holiday itineraries, arrange reservations, and handle scheduling for children’s classes, activities, and appointments.
Banking & Financial Errands: Visit local bank branches in person to submit or collect corporate documents, deposit checks, pick up statements, and handle routine banking procedures.
Office Care & Hospitality: Ensure the office and meeting areas remain neat and presentable, prepare coffee/tea for visitors and internal discussions, and monitor pantry/stationery supplies.
Requirements
Proven experience as an Executive Assistant, Personal Assistant, or Office Administrator.
Practical hands-on experience with invoicing, UAE VAT filing procedures, and visiting local bank branches for corporate transactions.
Proficiency in Microsoft Office (Excel, Word, Outlook) and digital scheduling tools.
Strong organizational skills, high attention to detail, and absolute discretion regarding personal and company matters.
A proactive, hands-on mindset comfortable handling executive coordination, day-to-day office tasks, and field errands independently.
Fluent verbal and written English communication skills.
Languages
Any
Nationality
Any
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1-10
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