Executive Assistant Office Manager

Confidential

AED 4,000 - 5,999 per month

Jumeirah Lake Towers (JLT), Dubai, UAE

Full Time

5-10 Years

Female

Bachelors Degree

Posted 2 days ago

Job Details

Office Manager / Executive Assistant / Administrative Assistant / Receptionist

Atelic introduction

About Atelic

Atelic is a Dubai-based industrial AI company building secure, sovereign AI systems for the energy and manufacturing industries. We combine AI, industrial data, engineering knowledge and advanced digital technologies to help companies operate critical infrastructure more efficiently, reliably and safely.

As a growing technology company, we work with major energy, industrial and infrastructure organisations across the UAE and internationally. We are looking for a professional, organised and highly capable Office Manager / Executive Assistant / Administrative Assistant / Receptionist to join our Dubai office in Jumeirah Lakes Towers. This role will wear multiple hats and you must be comfortable to grow and learn as we grow as a company.

This is a hands-on role supporting the day-to-day operation of the company and our commercial and leadership teams. The right person will be comfortable working in a fast-moving technology environment, confident with IT and Microsoft Office, highly organised, professional with visitors and customers, and willing to take ownership of tasks without needing constant supervision.

Location: Jumeirah Lakes Towers (JLT), Dubai
Working Hours: Monday to Friday, 9:00 a.m. to 6:00 p.m.

Key Responsibilities

* Welcome visitors and provide a professional first point of contact for the company.
* Manage incoming telephone calls, emails and correspondence.
* Provide general office and company administration support.
* Prepare, issue and maintain accurate invoice records.
* Maintain organised electronic and physical filing systems.
* Support document preparation, scanning, data entry and document management.
* Assist with reports, spreadsheets and other administrative tasks.
* Coordinate office supplies, facilities and external service providers.
* Prepare meeting rooms and coordinate meeting arrangements.
* Support visitors, customers and business partners when required.
* Arrange refreshments for visitors and meetings.
* Assist the leadership and commercial teams with administrative requirements.
* Help maintain an organised, professional and efficient office environment.
* Take on additional administrative responsibilities as the company grows.
* Manage calendars, agendas and emails of executive leadership
* Act as concierge and booking of flights and travel when required
* Any other data related task
* Help prepare and submit expense reports and provide accounting details required

Candidate Requirements

* Previous experience as a Receptionist, Office Administrator, Executive Administrative Assistant or similar role.
* Strong IT skills and confidence using Microsoft Office, particularly Outlook, Word and Excel. Zoho is a plus
* Excellent written and spoken English.
* Professional telephone and customer-service skills.
* Strong organisational skills and attention to detail.
* Ability to manage multiple tasks, prioritise effectively and meet deadlines.
* Ability to work independently and take ownership of responsibilities.
* Professional, presentable and dependable.
* Comfortable working in a fast-moving technology company where priorities can change.
* A proactive attitude and willingness to support the wider team.
* Experience in technology, energy, industrial, engineering or another professional B2B environment is an advantage.

What We Are Looking For

The title may say Receptionist / Administrative Assistant, but this is not a passive front-desk role. We need someone who sees what needs to be done and gets it done.

You should be organised, reliable, comfortable with technology and confident dealing with senior executives, customers, visitors and external suppliers. You should also be comfortable learning new systems and taking responsibility for keeping the office running smoothly.

To Apply

Please send your CV together with a brief introduction outlining your relevant experience, current availability and salary expectations. Currently the role is targeted between 3-5000 AED per month.

Language

English

Nationality

Any

Company Size

11-50

Benefits