Personal Executive Assistant

Golden Lotus Jewellery Trading LLC

AED 4,000 - 5,999 per month

Downtown Dubai, Dubai, UAE

Full Time

1-2 Years

Female

Bachelors Degree

Posted a day ago

Job Details

We are looking for a capable, organized and proactive Personal / Executive Assistant to provide
direct support across multiple business activities and projects.
The role requires someone who is intelligent, resourceful and able to take ownership of tasks with
minimal supervision. The successful candidate should be comfortable receiving instructions through
meetings, calls, WhatsApp messages and voice notes, and converting them into clear actions and
completed work.
The position requires strong follow-through, research and organizational skills, with the ability to
manage different matters simultaneously and ensure that information, tasks and pending items are
properly handled.

Key Responsibilities
• Conduct online research on business, operational and general matters and prepare clear, concise
summaries.
• Maintain, organize and update Excel spreadsheets, Google Sheets, trackers and reports.
• Collect and consolidate information from different sources and present it in a clear and well-organized
format.
• Follow up with employees, suppliers, consultants and other parties and ensure pending matters are
completed.
• Maintain task lists, deadlines, follow-ups and action points.
• Draft professional emails, WhatsApp messages, letters and general business correspondence.
• Assist with travel arrangements, appointments, meetings and day-to-day coordination.
• Take instructions from meetings, calls, messages and voice notes and convert them into structured
action items.
• Prepare comparisons, reports, presentations and summaries to assist with decision-making.
• Assist with obtaining quotations, collecting information and coordinating with suppliers or service
providers when required.
• Organize and maintain business and project-related documents and records.
• Coordinate with contacts and teams across different countries and time zones.
• Assist with general administrative and personal-assistant responsibilities.
• Use AI tools and other online productivity tools effectively for research, organization and day-to-day
work.
• Handle information professionally and maintain appropriate confidentiality.
Candidate Requirements
• Currently based in the UAE and able to work from the office in Dubai.
• Excellent spoken and written English.
• Strong Microsoft Excel / Google Sheets and general computer skills.
• Good PowerPoint and presentation preparation skills.
• Strong online research skills with the ability to understand, summarize and present information
clearly.
• Organized, detail-oriented and able to manage several matters simultaneously.
• Able to prepare clean, structured and professional reports, spreadsheets and presentations.
• Proactive, resourceful and comfortable working independently.
• Able to follow through on tasks and chase pending matters without requiring constant reminders.
• Good common sense, attention to detail and problem-solving ability.
• Comfortable communicating through WhatsApp, telephone and email.
• Fast learner and comfortable working in a dynamic business environment.
• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant or similar
role is preferred.
• Bachelor's degree preferred but not mandatory.

Relevant Experience: 1–3+ years preferred
Work Location: Dubai, UAE — in person
Availability: Immediate joining preferred

Language

English

Nationality

Any

Company Size

11-50