Secretary/ Personal Assistant to CEO

BenchMatrix

AED 8,000 - 11,999 per month

Dubai Sports City, Dubai, UAE

Full Time

5-10 Years

Female

Bachelors Degree

Posted 18 hours ago

Job Details

Key Responsibilities  Manage and maintain the management's daily calendar, appointments, meetings, and schedules.  Coordinate and schedule internal and external meetings, including communicating with attendees and preparing meeting arrangements.  Handle incoming and outgoing telephone calls professionally and efficiently.  Manage emails, correspondence, documents, and routine administrative communication.  Coordinate UAE visa, residency, Emirates ID, and related government procedures, including liaising with relevant authorities, PROs, and service providers.  Arrange domestic and international business travel, including flights, hotels, transportation, visas, and itineraries.  Coordinate with vendors, suppliers, contractors, and service providers as required.  Follow up with vendors and internal teams to ensure timely completion of tasks and services.  Maintain organized records, files, documents, and confidential information.  Assist management with day-to-day administrative and personal office requirements.  Prepare basic reports, correspondence, presentations, and other documents when required.  Handle confidential information with discretion and professionalism.  Perform other administrative and coordination duties assigned by management.

Required Qualifications & Skills  Fluent in English, both written and spoken.  Previous experience as a Personal Secretary, Executive Assistant, Office Assistant, Administrative Assistant, or similar role.  Good knowledge of UAE visa, residency, Emirates ID, and government-related procedures.  Strong organizational and time-management skills.  Excellent telephone and interpersonal communication skills.  Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.  Ability to manage multiple tasks and priorities effectively.  Professional appearance, attitude, and communication style.  Strong follow-up and coordination skills.  Ability to maintain confidentiality and handle sensitive information.  UAE work experience is preferred.

Language

English

Nationality

Any

Company Size

51-200

Benefits