Sales Administrator

via Emaar
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Details: Posted on: 7th December 2017

  • Company Name: Emaar
  • Employment Type: Full Time
  • Monthly Salary: Unspecified
  • Job Role: Sales Administrator
  • Minimum Work Experience: 2-5 Years
  • Minimum Education Level: N/A
  • Listed By: Employer
  • Career Level: Mid-level


The Sales Administrator is responsible for providing administrative support in managing and tracking all Sales and Purchase Agreements issued for new sales.

The Sales Administrator reports directly to the Manager - Sales Operations and Compliance

The Sales Administrator will work closely internally with the Sales Team, Customer Care, Contracts Team as well as customers based overseas.


Sales Administration:

Prints sales / lease agreements as one of the authorized staff for printing agreements from Oracle after verification of all required documents.
Maintains up to date status of the contracts of all Emaar Dubai Projects.
Ensures all stages related to contracts from issuance until the contract is finally collected by the customer is recorded in Oracle milestones under specific milestone status.
Ensures all documentations such as ‘Contract Acknowledgement Form's, courier slips are filed with the ‘Offer to Purchase' of each sold unit.
Ensures any exchange of emails, follow-ups, correspondence with customer (internal and external) is recorded in Oracle ‘Notes' for record as well as printed and filed with ‘Offer to Purchase' of each sold unit.
Hands over issued contracts to the respective sales executives and obtains an acknowledgement of the hand-over
Supports the international sales team i.e. handles the complete contract cycle from issuance until collection for the international sales team and liaises with overseas customers on their behalf.
Monitor the contracts performance and ensure that maximum number of contracts are collected in a timely manner.
Reports any irregularities or inconsistency observed.
Ensures compliance with sales policies at all times.
Completes assigned tasks within given deadlines.
Launch / Events assistance:

Provides support during launches and events.
Office Administration:

Raises purchase requisition for departmental requirements.
Files all sales documents pertaining contracts.

Prepare Weekly Report on the number of Signed Contracts.
Prepare Weekly Report on the number of Contracts that has been Couriered.
Prepare other ad hoc reports.

Liaise with Customer Care and Contract Department on the contract status.

Qualifications :

Minimum diploma required.
Minimum of 2 years experience in Office Administration.
Good working knowledge of Microsoft Office including Word, Excel, PowerPoint.
Effective communication skills.
Good English Language skills required. Knowledge of Arabic preferred
Ability to integrate well into teams & work towards achieving team results.
Ability to plan and prioritize work.
Ability to work under pressure.

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