Administrative Assistant / Executive Personal Assistant
Confidential
Posted a day ago
Job Details
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant / Executive Personal Assistant to provide administrative and executive support to senior management. The ideal candidate will be responsible for managing daily administrative tasks, coordinating schedules, handling correspondence, and ensuring smooth and efficient office operations.
Key Responsibilities:
Manage calendars, schedule meetings, appointments, and business travel arrangements.
Handle emails, phone calls, correspondence, and confidential documents professionally.
Provide administrative and personal assistance to senior management as required.
Prepare reports, presentations, meeting minutes, and other business documents.
Coordinate meetings, appointments, and follow-ups with internal and external stakeholders.
Maintain filing systems, records, and office documentation.
Assist with day-to-day office operations and general administrative duties.
Handle sensitive information with discretion and maintain confidentiality.
Liaise with clients, suppliers, and other departments to ensure effective communication.
Perform additional administrative duties as assigned by management.
Requirements:
Previous experience in an administrative, executive assistant, or personal assistant role.
Excellent organizational, multitasking, and time-management skills.
Strong verbal and written communication skills.
Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Professional attitude, attention to detail, and problem-solving abilities.
Ability to work independently and prioritize tasks in a fast-paced environment.
High level of discretion when handling confidential information.
Preferred Qualifications:
Bachelor's degree or diploma in Business Administration or a related field.
Experience supporting senior executives or top management.
UAE work experience is an advantage.
Key Responsibilities:
Manage calendars, schedule meetings, appointments, and business travel arrangements.
Handle emails, phone calls, correspondence, and confidential documents professionally.
Provide administrative and personal assistance to senior management as required.
Prepare reports, presentations, meeting minutes, and other business documents.
Coordinate meetings, appointments, and follow-ups with internal and external stakeholders.
Maintain filing systems, records, and office documentation.
Assist with day-to-day office operations and general administrative duties.
Handle sensitive information with discretion and maintain confidentiality.
Liaise with clients, suppliers, and other departments to ensure effective communication.
Perform additional administrative duties as assigned by management.
Requirements:
Previous experience in an administrative, executive assistant, or personal assistant role.
Excellent organizational, multitasking, and time-management skills.
Strong verbal and written communication skills.
Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Professional attitude, attention to detail, and problem-solving abilities.
Ability to work independently and prioritize tasks in a fast-paced environment.
High level of discretion when handling confidential information.
Preferred Qualifications:
Bachelor's degree or diploma in Business Administration or a related field.
Experience supporting senior executives or top management.
UAE work experience is an advantage.
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Company Size
11-50
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