Facility/Property Coordinator

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https://dbzstatic-a.akamaihd.net/.dist_5f02c754653f3730209fce96a8b7aec6581bf2da/ 73649

Details: Posted on: 22nd January 2019

  • Employment Type: Full Time
  • Monthly Salary: Unspecified
  • Job Role: Facility Coordinator
  • Minimum Work Experience: 2-5 Years
  • Minimum Education Level: Bachelors Degree
  • Listed By: Employer
  • Company Size: 11-50 Employees
  • Career Level: Mid-level


Job Summary

Our Properties team needs a Property and Facilities Coordinator to join us and help keep our rental properties portfolio running smoothly. An excellent candidate will have excellent administrative, follow-up, and organizing skills and a keen attention to detail. We care a whole lot about our Tenants and our properties and are looking for an individual who is able to keep an attentive eye on making sure our properties are maintained and looked after according to our high internal standards. The candidate should also have strong technical skills or background to be able to identify issues, determine the right course of action, appoint a suitable vendor/technician to resolve the issue and to supervise and audit to make sure it was resolved as per our expectations. Strong problem solving skills and follow up skills are qualities that will lend any candidate to be successful in this role.

Job Type / Category

Answer Tenant telephone calls and respond to Tenants about their complaints or inquiries.
Create and compile the record of tenant issues and complaints and update their progress and completion.
Create and maintain the property maintenance records.
Create and maintain a list of approved vendors.
Contact and follow up with suppliers, vendors, and contractors regarding maintenance quotations, work orders, and work completion.
Create and maintain record of LPOs, work orders, and supplier invoices
Conduct periodic property inspections/audits for quality, maintenance, safety and cleanliness
Evaluate performance of suppliers, vendors, and other contractors on the execution of their works
Assist managers in preparing and maintaining operating budgets and expenses
Organize and maintain filing systems and record keeping for property documents and records.
Prepare and update property management reports on a periodic basis

Required Education, Skills and Qualifications

2+ years' experience with either a property management or a facility management team
Bachelor's degree (in a Technical/Engineering field is preferred but not required)
Good communication skills both written and spoken are required
Proficient English Speaking and Writing Skills are required
UAE Driving License Required
Strong Administrative and Organizing Skills required
Keen Attention-to-Detail required
Basic computer skills required

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