Personal Assistant / Executive Assistant to the CEO

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https://dbzstatic-a.akamaihd.net/.dist_198fae2089099f294b2f0b7d45f67cfa8e3631ef/ 73570

Details: Posted on: 10th January 2019

  • Company Name: Prestige Real Estate Brokers
  • Employment Type: Full Time
  • Monthly Salary: Unspecified
  • Minimum Work Experience: 0-1 Years
  • Minimum Education Level: High-School / Secondary
  • Listed By: Employer
  • Company Size: 51-200 Employees
  • Career Level: Mid-level


We are looking for an Executive Secretary to the CEO for a leading Real Estate Company in Dubai.

We prefer someone already in the UAE and can start immediately.

Basic Requirements:

Experience of at least 2 years in a similar position
Smart and detail oriented
Excellent communication skills (verbal and written)
Proficient in Microsoft Office applications
Willing to work on extended hours
Can work under pressure
Highly organized
Must be a team player
Additional Qualifications (Possessing any or all of the below will give the applicant a great advantage):

Background in Real Estate or working in a Group of Companies
GCC/UAE Experience
Basic Responsibilities as Personal Assistant:

Devising and maintaining office systems, including data management and filing
Arranging travel, visas, and accommodation for the management;
Screening phone calls, inquiries and requests, and handling them when appropriate
Meeting and greeting visitors at all levels of seniority
Organizing and maintaining diaries and making appointments
Dealing with incoming email, faxes, and post, often corresponding on behalf of the CEO
Carrying out background research and presenting findings
Producing documents, briefing papers, reports and presentations
Organizing and attending meetings and ensuring the manager is well prepared for meetings; preparing and sending minutes of the meetings accordingly
Facilitating the purchase and sale process of real estate assets of the Management; liaising with the Property Management Director, Portfolio Director and Administrative Staff
Coordinating with different department heads to ensure that goals set by the Management are being achieved
Coordinating w/ HR for matters involving the Higher Management
Conducting spot checks on Employees and providing feedback to Department Heads or HR if additional measures are required to improve Staff’s efficiency
Reviewing company processes and making changes if necessary for improvement
Salary Package will be based on your previous experience and qualifications.

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