Administrative Supervisor

Challenger Y63 garage

AED 4,000 - 5,999 per month

Ras Al Khor, Dubai, UAE

Full Time

1-2 Years

Any

Bachelors Degree

Posted 5 days ago

Job Details

ADMIN SUPERVISOR – JOB DESCRIPTION

📍 Location: Challenger Y63 Garage LLC, Dubai, UAE
💰 Salary: AED 5,000 – 6,000

POSITION OVERVIEW

Challenger Y63 Garage LLC is looking for a responsible, organized, and detail-oriented Admin Supervisor to manage daily administrative activities and support the smooth operation of the garage.
The ideal candidate must be experienced in administration, reporting, customer documentation, procurement, inventory control, and garage operations. Strong knowledge of Zoho Books, Excel, and reporting systems is required.
KEY RESPONSIBILITIES
• Prepare customer estimates and invoices using Zoho Books accurately and efficiently.
• Receive, organize, verify, and maintain purchase and vendor invoices.
• Maintain proper records of suppliers, purchases, and procurement documents.
• Manage inventory logging and tracking for pantry, office, cleaning, and general supplies.
• Prepare regular management reports, including:
o Sales Reports
o Monthly Target Reports
o Footfall Reports
o Work-in-Progress (WIP) Reports
o Daily Operational Reports
• Keep customer/client folders and vehicle records complete and up to date.
• Create, organize, and maintain office forms, templates, and administrative documents.
• Support daily garage operations and ensure smooth coordination between the office, service advisors, technicians, and management.
• Monitor daily workflow, operational issues, delays, and pending jobs.
• Assist with vendor coordination, quotations, purchases, and procurement follow-up.
• Monitor employee attendance, punctuality, productivity, and compliance with company procedures.
• Ensure the workshop, office, customer areas, and storage areas remain clean and organized.
• Assist with municipality requirements, inspections, permits, approvals, and compliance matters when required.
• Coordinate professionally with inspectors, suppliers, customers, and government authorities when required.
• Maintain accurate records and ensure all documents are properly filed and easily accessible.
• Operate and maintain Zoho Books, Zoho CRM, Excel, and other administrative systems.
• Handle customer and company information with confidentiality and professionalism.
• Report important operational and administrative issues directly to management.
• Support management with planning, reporting, and day-to-day business coordination.
REQUIRED SKILLS & QUALIFICATIONS
• Previous administrative or supervisory experience in the service industry is mandatory.
• Experience in a garage, automotive workshop, or similar service business is highly preferred.
• Strong knowledge of Zoho Books, particularly estimates, invoices, purchase/vendor invoices, and record keeping.
• Strong knowledge of Microsoft Excel and reporting.
• Must be comfortable using Excel functions including:
o VLOOKUP
o HLOOKUP
o IF Statements
o SUM / SUMIF
o COUNT / COUNTIF
o Pivot Tables
o Conditional Formatting
o Data Filtering & Sorting
o Basic Financial Reporting
• Experience with Zoho CRM or similar business management systems.
• Strong organizational and time-management skills.
• Excellent communication and coordination skills.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines under pressure.
• Strong understanding of procurement, vendor management, inventory, and workshop administration.
• Good knowledge of UAE municipality requirements and inspection procedures is an advantage.
• Strong sense of responsibility, punctuality, discipline, and professionalism.

Languages

Any

Nationality

Filipino

Company Size

1-10

Benefits