Administrative Assistant

FL Legal

AED 2,000 - 3,999 per month

Al Garhoud, Dubai, UAE

Full Time

1-2 Years

Any

Bachelors Degree

Posted 7 hours ago

Job Details

Administrative Assistant
📍 Location: Al Garhoud, Dubai, United Arab Emirates
🏢 Company: Legal Services Firm – Dubai
🕘 Working Days: Monday to Saturday, 9:00 AM – 6:00 PM
🛑 Weekly Off: Sunday
We are looking for an organized, detail-oriented, and reliable Administrative Assistant to support the day-to-day operations of a legal services firm in Dubai. The role is primarily administrative, with exposure to accounting tasks such as preparing invoices, following up on payments, and maintaining financial records.
Accounting knowledge or previous accounting experience will be considered a strong advantage, but the main focus of the role is office administration, coordination, documentation, and workflow support.
Key Responsibilities
Administrative Duties – Primary Focus
• Handle daily office administration and coordination tasks
• Manage emails, client inquiries, and internal follow-ups
• Track jobs, requests, deadlines, and document workflows
• Prepare quotations, invoices, and basic client correspondence
• Maintain organized digital and physical filing systems
• Coordinate with clients, translators, couriers, and service providers when required
• Support document processing, delivery, and collection workflows
• Update and maintain Excel sheets, internal trackers, and office records
• Assist management with day-to-day operational tasks
• Ensure smooth office workflow and timely completion of assigned tasks
Accounting Support – Added Advantage
• Prepare and issue invoices and receipts
• Follow up on pending payments with clients
• Record basic income and expense entries
• Assist in maintaining accounting records and supporting documents
• Coordinate with the external accounting firm when required
• Support VAT and Corporate Tax documentation when needed
• Use QuickBooks
Experience
• 1–2 years of experience in an administrative, office coordination, or similar role
• Previous experience in accounting, invoicing, bookkeeping, or finance support is preferred but not mandatory
• UAE experience is an advantage
Technical Skills
• Strong Microsoft Office (Word, Excel, PPT) skills are very important
• Comfortable using digital systems, trackers, and online tools
• Knowledge of accounting principles is a plus
• Experience with QuickBooks or similar accounting software is an advantage
Language
• Professional English communication skills are required
Key Competencies
• Strong organizational skills
• Excellent attention to detail
• Ability to handle multiple tasks efficiently
• Reliable, punctual, and responsible
• Professional communication skills
• Ability to follow up and close tasks properly
• Confidentiality and trustworthiness
• Willingness to learn and support different office functions
• Problem-solving mindset

Language

English

Nationality

Any

Company Size

1-10

Benefits