ADMINSTRATIVE ASSISTANT

Emitech group

AED 4,000 - 5,999 per month

Al Quoz 1, Al Quoz, Dubai, UAE

Full Time

2-5 Years

Any

Bachelors Degree

Posted 2 days ago

Job Details

We are seeking an organized and detail-oriented Construction Administrative Assistant to handle responsibility as Document Controller to manage our site office operations. In this role, you will handle site document control, procurement support, and basic bookkeeping. The ideal candidate must be highly proficient with all MS Office tools and possess the ability to read and interpret AutoCAD drawings to correctly categorize and distribute engineering files.
Core Responsibilities
🏗️ Construction Document Control
• Manage drawings and transmittals: Log, distribute, and track structural, architectural, and MEP drawings; verify revisions using AutoCAD to check basic dimensions, titles, and layout details.
• Track correspondence: Maintain a rigorous system for incoming/outgoing official letters, emails, and site memos.
• Control site documents: Organize and archive daily site diaries, Material Inspection Requests (MIRs), and Requests for Information (RFIs).
🛒 Procurement & Supplier Coordination
• Prepare RFQs: Draft and issue Requests for Quotations (RFQs) to suppliers and subcontractors based on site material take-offs.
• Issue Purchase Orders: Generate accurate Purchase Orders (POs) and route them for project manager approvals.
• Follow up with suppliers: Expedite material deliveries, monitor schedules, and resolve supply discrepancies to prevent site delays.
💰 Accounts & Site Bookkeeping
• Track site expenses: Record daily petty cash usage, fuel receipts, and minor site expenditures.
• Manage receipts: Collect, verify, and organize all invoices, cash receipts, and delivery notes.
• Support accounting: Prepare weekly/monthly site expense reports for the main finance department.
🖥️ General Administrative Tasks
• Office management: Maintain office supplies, organize site meeting schedules, and draft meeting minutes.
• Data entry: Use MS Excel and Word extensively to maintain logs, tracking sheets, and databases.
Required Qualifications & Skills
• Experience: 2–4 years of experience as a Site Clerk, Document Controller, or Admin Assistant within the UAE construction industry.
• Technical Skills: Expert proficiency in MS Office (Excel, Word, Outlook) and document management systems.
• Drawing Literacy: Proven ability to open, view, and read AutoCAD (.dwg) files to understand drawing titles, revisions, and basic layouts.
• Financial Skills: Strong basic bookkeeping and petty cash management skills.
• Language: Excellent verbal and written English communication skills.

Languages

Any

Nationality

Any

Company Size

51-200