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Admin Assistant / Executive Secretary AVA IT Solutions and Consulting Services

via Abu Dhabi University
Dubai Dubai >
Jobs Jobs >
Government / Administration Government / Administration >
Executive Secretary Executive Secretary >
Details
https://dbzstatic-a.akamaihd.net/.dist_34b96953daa72831e376972502dc2678f67f8adb/ 10151

Details: Posted on: 13th December 2017

  • Company Name: Abu Dhabi University
  • Employment Type: Full Time
  • Monthly Salary: Unspecified
  • Job Role: Executive Secretary
  • Minimum Work Experience: 0-1 Years
  • Minimum Education Level: Bachelors Degree
  • Listed By: Employer
  • Career Level: Executive/Director

Description:

Job Description

As an Admin Assistant/Executive Secretary,
you are expected to ensure the efficient and smooth day-to-day operation of the office.
Responsibilities:
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Providing support to our managers and employees, assisting in daily office needs

Skills

Requirements:
- Proven experience as an administrative assistant, virtual assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to details and problem solving skills
Excellent written and verbal communication skills
- Must be a Go getter
Strong organizational skills with the ability to multi-task
- Bachelor's degree; additional qualification/experience as an Administrative assistant or Secretary will be a plus

Job Details

Job Location: Dubai, UAE
Company Industry: Information Technology
Requirements : Employer (Private Sector)
Job Role: Administration
Employment Status: Full time
Employment Type: Employee
Number of Vacancies: 1

Preferred Candidate

Career Level: Mid Career
Years of Experience: Min: 2
Residence Location: United Arab Emirates
Gender: Female
Nationality: Philippines
Degree: Bachelor's degree

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