Driver & Admin Assistant

Acquara Management Consultant

AED 4,000 - 5,999 per month

Dubai, UAE

Full Time

5-10 Years

Male

Bachelors Degree

Posted 8 hours ago

Job Details

Office Assistant & Driver
Location: Dubai, UAE
Experience: 5+ years
Employment Type: Full-time
Reporting To: Driver & Office Assistant
About the Role
We are looking for a reliable, responsible and well-organized Office Assistant & Driver to support senior management and ensure smooth day-to-day office administration.
The role will involve a combination of driving responsibilities, office support, administrative coordination, documentation, banking/financial errands, facility coordination and general office assistance. The ideal candidate should be trustworthy, punctual, professional and comfortable handling confidential information and time-sensitive assignments.
Key Responsibilities
1. Driving & Management Support
• Provide safe, reliable and timely transportation support to MD’s family as required.
• Maintain the assigned vehicle in good condition and ensure timely servicing, repairs, insurance, registration and other statutory requirements.
• Maintain vehicle-related records, including fuel, servicing, repairs and expenses.
• Coordinate pick-up and drop-off requirements for management, visitors and business-related requirements.
• Plan routes and travel schedules efficiently to ensure timely arrival at meetings and appointments.
• Maintain strict confidentiality regarding management schedules, discussions and business matters.
2. Office Administration & General Support
• Support day-to-day office administrative activities and ensure smooth functioning of the workplace.
• Coordinate with housekeeping, maintenance, vendors and service providers as required.
• Monitor office requirements such as stationery, pantry supplies, drinking water and other consumables.
• Assist in arranging office supplies, equipment and other administrative requirements.
• Report maintenance issues and follow up with relevant vendors until closure.
• Support office events, meetings and other administrative arrangements.
3. PRO, Government & Documentation Support
• Assist with PRO-related activities and coordination with external agencies/representatives.
• Support submission, collection and follow-up of documents with government authorities, banks and other institutions.
• Maintain records of important documents, renewals, permits and registrations.
• Ensure timely follow-up on pending documentation and statutory/administrative requirements.
• Assist HR/Admin with employee-related documentation and other official errands when required.
4. Banking & Financial Errands
• Handle authorized banking-related errands, including document submission, collection and follow-ups.
• Support cheque/document collection and submission as instructed.
• Maintain proper records of documents, receipts and transactions handled.
• Ensure all financial documents and information are handled with confidentiality and care.
5. Office & Facility Coordination
• Conduct regular checks of office facilities and promptly report any maintenance or operational issues.
• Coordinate with vendors for repairs, maintenance and other facility requirements.
• Assist in maintaining cleanliness, hygiene and basic workplace standards.
• Support coordination for office shifting, repairs, installations or other administrative activities when required.
6. General Administrative Assistance
• Handle courier, document movement, collection and delivery activities.
• Maintain proper records of assigned tasks, expenses and supporting documents.
• Perform other administrative duties and official errands assigned by management/HR.
• Ensure all assigned tasks are completed within agreed timelines.

Key Skills & Competencies
• Valid driving licence with a good driving record.
• Strong knowledge of UAE routes.
• Good communication and interpersonal skills.
• Reliable, punctual and disciplined.
• Strong sense of responsibility and ownership.
• Ability to handle confidential information.
• Basic documentation and record-keeping skills.
• Ability to coordinate with vendors, government authorities and external agencies.
• Good time management and ability to manage multiple tasks.
• Professional and courteous approach.
• Basic knowledge of smartphones, email, WhatsApp and MS Office will be an added advantage.

Qualification & Experience
• Minimum 12th pass; graduate qualification will be preferred.
• 4–6 years of relevant experience as an Office Assistant, Driver, Office Executive, Admin Assistant or similar role.
• Prior experience supporting senior management will be an advantage.
• Experience in corporate offices and handling administrative responsibilities will be preferred.

Key Performance Expectations
• Safe and timely driving support.
• Timely completion of assigned administrative and official errands.
• Proper maintenance and tracking of vehicle-related requirements.
• Timely closure and follow-up of office/facility requirements.
• Accurate handling of documents, records and expenses.
• Professional conduct, punctuality and confidentiality.

Language

English, Hindi

Nationality

Indian

Company Size

1-10