Document controller - Finance & Procurement

Confidential

AED 4,000 - 5,999 per month

Dubai, UAE

Full Time

2-5 Years

Any

Bachelors Degree

Posted 10 days ago

Job Details

Job Summary: -

The Document Controller – Finance & Procurement is responsible for ensuring that all Finance, Procurement, and Sales documentation, policies, and procedures issued by Head Office are effectively implemented, maintained, and adhered to within the business. The role acts as the custodian of departmental documentation, supporting compliance initiatives by ensuring records are accurate, complete, and readily available for operational and audit purposes.
The position also provides guidance to employees on compliance with established procedures, monitors adherence to company policies, and provides operational support to the Procurement function, including acting as the backup for the Procurement Officer during periods of leave or absence.
This role is intended as an entry point into the Finance Department for individuals seeking to build a long-term career in finance while developing a strong understanding of the Company's internal controls, compliance framework, and business processes.

Key Responsibilities: -

Document Control & Compliance - Maintain and control all Finance, Procurement, and Sales policies, procedures, forms, and supporting documentation. - Ensure all controlled documents are current, accurately maintained, and stored in accordance with company document control standards. - Implement new and revised procedures issued by Head Office and ensure they are communicated effectively across the business. - Monitor compliance with approved procedures and escalate any non-conformities to the Senior Accountant. - Ensure documentation is complete, properly approved, and retained in accordance with company requirements.
Finance Compliance - Support the Finance Department in maintaining effective internal controls and compliance with company policies and procedures. - Verify that Finance, Procurement, and Sales transactions are supported by the required documentation. - Assist with internal and external audits by preparing and providing requested documentation. - Work closely with the Finance team to improve documentation standards, process consistency, and compliance.
Procurement Support - Support procurement activities while ensuring compliance with company purchasing procedures. - Maintain procurement records and supplier documentation. - Act as the backup for the Procurement Officer during periods of annual leave or absence.
Continuous Improvement - Identify opportunities to improve document management, workflow efficiency, and compliance processes. - Assist with the development and standardization of templates, forms, and document filing systems. - Support the implementation of new policies, procedures, and compliance initiatives issued by Head Office.

Languages

Any

Nationality

Any

Company Size

51-200

Benefits