Admin / Accountant
Confidential
Posted 14 hours ago
Job Details
We are seeking an experienced Accountant cum Administrator to take full ownership of our accounting, tax compliance, audit readiness and day-to-day administrative operations.
This is a genuinely dual role. Roughly 70% of your time will be spent on accounting, taxation and project cost control; the remaining 30% on company administration — licence renewals, visa and PRO coordination, tender documentation, insurance, and general office management. We are looking for someone who is equally comfortable reconciling a subcontractor payment certificate and chasing a trade licence renewal, and who takes pride in both.
If you are looking for a narrow, single-function job, this is not it. If you want breadth, autonomy and ownership, read on.
Key Responsibilities
1. General Accounting & Bookkeeping
Maintain complete and accurate books of accounts in [Tally ERP / Focus / Zoho Books / QuickBooks / SAP B1] up to finalisation.
Process supplier invoices, subcontractor bills, petty cash, staff reimbursements and expense claims with proper approval trails.
Perform monthly bank reconciliations across all company accounts, including facility and guarantee accounts.
Maintain the fixed asset register, including additions, disposals, depreciation schedules and physical verification.
Prepare monthly management accounts — P&L, balance sheet and cash flow — with variance commentary against budget.
Manage inter-company accounting and reconciliations across group entities.
2. Project & Cost Accounting
Maintain job costing records on a project-by-project basis: material, labour, subcontractor, plant and overhead allocation.
Prepare and track Interim Payment Certificates (IPCs), progress billing and work-in-progress schedules.
Track retention receivable and payable, advance payments, and their recovery against certified work.
Monitor and report project margins, cost overruns and budget-versus-actual performance to management.
Coordinate with project managers and QS on measurement, certification and variation orders for accurate revenue recognition.
Track bank guarantees, performance bonds, advance payment guarantees and LCs, including expiry monitoring and release follow-up.
3. VAT Compliance
Prepare, review and file periodic VAT returns through the FTA EmaraTax portal within statutory deadlines.
Maintain compliant tax invoices, credit notes and supporting documentation as per UAE VAT Law and Executive Regulations.
Correctly apply VAT treatment specific to construction: continuous supply and progress billing rules, retention, advance payments, reverse charge mechanism on imported services, designated zone transactions and out-of-scope supplies.
Perform input tax recovery reviews and identify blocked input tax.
Handle VAT reconciliations between returns and the general ledger, and prepare voluntary disclosures where required.
Respond to FTA queries, notices and audit requests with complete supporting documentation.
4. Corporate Tax Compliance
Manage UAE Corporate Tax registration, deregistration and ongoing compliance for all group entities.
Prepare Corporate Tax computations, including accounting-to-tax adjustments, exempt income, disallowable expenses, interest limitation and tax loss carry-forward.
File annual Corporate Tax returns through EmaraTax within the statutory deadline.
Assess and apply reliefs where applicable — Small Business Relief, and related-party and connected-person disclosure requirements.
Maintain transfer pricing documentation and related-party transaction schedules for group companies.
Track deferred tax positions and ensure correct accounting treatment.
Keep management informed of changes in UAE tax legislation and their impact on the business.
5. Audit Preparation & Coordination
Own the annual statutory audit process from planning through to signed financial statements.
Prepare complete audit files: lead schedules, trial balance, supporting schedules, reconciliations and confirmations.
Prepare draft financial statements in accordance with IFRS, with particular attention to IFRS 15 (revenue from contracts with customers — percentage of completion), IFRS 16 (leases) and IFRS 9 (expected credit losses on receivables).
Act as the primary point of contact for external auditors; resolve audit queries promptly and close out management letter points.
Coordinate bank confirmations, supplier and customer balance confirmations, and inventory or WIP verification.
Support internal audits, client audits and any pre-qualification financial due diligence.
6. Payroll & Receivables/Payables
Process monthly payroll in compliance with the WPS (Wage Protection System).
Calculate and process end-of-service gratuity, leave salary, air ticket entitlements and final settlements in line with UAE Labour Law.
Manage accounts receivable: invoicing, ageing analysis, collection follow-up and escalation of overdue balances.
Manage accounts payable: payment scheduling aligned with cash flow, supplier statement reconciliation and dispute resolution.
Prepare rolling cash flow forecasts and highlight funding requirements to management in advance.
7. Administration & Company Compliance
Manage trade licence renewals, establishment card, immigration card and Chamber of Commerce registrations.
Coordinate employee visa processing, medical, Emirates ID, labour contracts, renewals and cancellations with the PRO.
Maintain company registrations and pre-qualifications with clients and authorities (e.g. DEWA, municipality, Etisalat/du, main contractors).
Manage all company insurance policies: workmen's compensation, contractor's all risk, third-party liability, vehicle and medical insurance — including renewals and claims.
Compile and submit tender and pre-qualification documentation, including financial statements, bonds and company profiles.
Maintain organised physical and digital filing of contracts, LPOs, agreements, correspondence and statutory records.
Manage office administration: utilities, vehicle registration and renewals, office supplies, facility upkeep and vendor coordination.
Provide general secretarial support to management, including scheduling, correspondence drafting and travel arrangements.
Required Qualifications & Experience
Essential
Bachelor's degree in Accounting, Commerce or Finance (B.Com, BBA-Finance or equivalent).
Minimum 5 years of post-qualification accounting experience, of which at least 3 years must be in a UAE construction, contracting or MEP company.
Demonstrable hands-on experience filing VAT returns on the FTA EmaraTax portal — not merely assisting.
Demonstrable hands-on experience with UAE Corporate Tax registration and return preparation.
Proven track record of independently preparing audit files and dealing directly with external auditors.
Working knowledge of IFRS, particularly revenue recognition for long-term construction contracts.
Strong command of accounting software ([Tally / Focus / Zoho / QuickBooks / SAP B1]) and advanced Microsoft Excel (pivot tables, lookups, financial modelling).
Solid understanding of UAE Labour Law, WPS and gratuity calculations.
Fluent written and spoken English.
Currently residing in the UAE with a valid visa and able to join within a reasonable notice period.
Preferred
Professional qualification or part-qualification: ACCA, CA, CPA, CMA or equivalent.
Experience handling multiple legal entities within a group structure.
Familiarity with subcontractor payment certification, QS coordination and BOQ-based billing.
Working knowledge of Arabic, Hindi, Urdu or Malayalam.
Valid UAE driving licence.
Who We're Looking For
Beyond the technical checklist, the right person will be:
Detail-obsessed. In this business, a misapplied VAT treatment or a missed guarantee expiry costs real money.
Self-directed. You will not be micromanaged, and there is no senior finance person above you handling the difficult parts. You must be able to work independently and raise issues before they become problems.
Commercially aware. We want an accountant who understands that a project's margin is made or lost in the field, and who can tell management what the numbers actually mean.
Organised under pressure. Month-end close, a VAT deadline, a licence renewal and a tender submission will occasionally land in the same week.
Discreet and trustworthy. You will handle sensitive financial, commercial and personnel information.
Willing to roll up sleeves. Some days you will be finalising accounts; other days you will be at a government service centre. Both matter.
This is a genuinely dual role. Roughly 70% of your time will be spent on accounting, taxation and project cost control; the remaining 30% on company administration — licence renewals, visa and PRO coordination, tender documentation, insurance, and general office management. We are looking for someone who is equally comfortable reconciling a subcontractor payment certificate and chasing a trade licence renewal, and who takes pride in both.
If you are looking for a narrow, single-function job, this is not it. If you want breadth, autonomy and ownership, read on.
Key Responsibilities
1. General Accounting & Bookkeeping
Maintain complete and accurate books of accounts in [Tally ERP / Focus / Zoho Books / QuickBooks / SAP B1] up to finalisation.
Process supplier invoices, subcontractor bills, petty cash, staff reimbursements and expense claims with proper approval trails.
Perform monthly bank reconciliations across all company accounts, including facility and guarantee accounts.
Maintain the fixed asset register, including additions, disposals, depreciation schedules and physical verification.
Prepare monthly management accounts — P&L, balance sheet and cash flow — with variance commentary against budget.
Manage inter-company accounting and reconciliations across group entities.
2. Project & Cost Accounting
Maintain job costing records on a project-by-project basis: material, labour, subcontractor, plant and overhead allocation.
Prepare and track Interim Payment Certificates (IPCs), progress billing and work-in-progress schedules.
Track retention receivable and payable, advance payments, and their recovery against certified work.
Monitor and report project margins, cost overruns and budget-versus-actual performance to management.
Coordinate with project managers and QS on measurement, certification and variation orders for accurate revenue recognition.
Track bank guarantees, performance bonds, advance payment guarantees and LCs, including expiry monitoring and release follow-up.
3. VAT Compliance
Prepare, review and file periodic VAT returns through the FTA EmaraTax portal within statutory deadlines.
Maintain compliant tax invoices, credit notes and supporting documentation as per UAE VAT Law and Executive Regulations.
Correctly apply VAT treatment specific to construction: continuous supply and progress billing rules, retention, advance payments, reverse charge mechanism on imported services, designated zone transactions and out-of-scope supplies.
Perform input tax recovery reviews and identify blocked input tax.
Handle VAT reconciliations between returns and the general ledger, and prepare voluntary disclosures where required.
Respond to FTA queries, notices and audit requests with complete supporting documentation.
4. Corporate Tax Compliance
Manage UAE Corporate Tax registration, deregistration and ongoing compliance for all group entities.
Prepare Corporate Tax computations, including accounting-to-tax adjustments, exempt income, disallowable expenses, interest limitation and tax loss carry-forward.
File annual Corporate Tax returns through EmaraTax within the statutory deadline.
Assess and apply reliefs where applicable — Small Business Relief, and related-party and connected-person disclosure requirements.
Maintain transfer pricing documentation and related-party transaction schedules for group companies.
Track deferred tax positions and ensure correct accounting treatment.
Keep management informed of changes in UAE tax legislation and their impact on the business.
5. Audit Preparation & Coordination
Own the annual statutory audit process from planning through to signed financial statements.
Prepare complete audit files: lead schedules, trial balance, supporting schedules, reconciliations and confirmations.
Prepare draft financial statements in accordance with IFRS, with particular attention to IFRS 15 (revenue from contracts with customers — percentage of completion), IFRS 16 (leases) and IFRS 9 (expected credit losses on receivables).
Act as the primary point of contact for external auditors; resolve audit queries promptly and close out management letter points.
Coordinate bank confirmations, supplier and customer balance confirmations, and inventory or WIP verification.
Support internal audits, client audits and any pre-qualification financial due diligence.
6. Payroll & Receivables/Payables
Process monthly payroll in compliance with the WPS (Wage Protection System).
Calculate and process end-of-service gratuity, leave salary, air ticket entitlements and final settlements in line with UAE Labour Law.
Manage accounts receivable: invoicing, ageing analysis, collection follow-up and escalation of overdue balances.
Manage accounts payable: payment scheduling aligned with cash flow, supplier statement reconciliation and dispute resolution.
Prepare rolling cash flow forecasts and highlight funding requirements to management in advance.
7. Administration & Company Compliance
Manage trade licence renewals, establishment card, immigration card and Chamber of Commerce registrations.
Coordinate employee visa processing, medical, Emirates ID, labour contracts, renewals and cancellations with the PRO.
Maintain company registrations and pre-qualifications with clients and authorities (e.g. DEWA, municipality, Etisalat/du, main contractors).
Manage all company insurance policies: workmen's compensation, contractor's all risk, third-party liability, vehicle and medical insurance — including renewals and claims.
Compile and submit tender and pre-qualification documentation, including financial statements, bonds and company profiles.
Maintain organised physical and digital filing of contracts, LPOs, agreements, correspondence and statutory records.
Manage office administration: utilities, vehicle registration and renewals, office supplies, facility upkeep and vendor coordination.
Provide general secretarial support to management, including scheduling, correspondence drafting and travel arrangements.
Required Qualifications & Experience
Essential
Bachelor's degree in Accounting, Commerce or Finance (B.Com, BBA-Finance or equivalent).
Minimum 5 years of post-qualification accounting experience, of which at least 3 years must be in a UAE construction, contracting or MEP company.
Demonstrable hands-on experience filing VAT returns on the FTA EmaraTax portal — not merely assisting.
Demonstrable hands-on experience with UAE Corporate Tax registration and return preparation.
Proven track record of independently preparing audit files and dealing directly with external auditors.
Working knowledge of IFRS, particularly revenue recognition for long-term construction contracts.
Strong command of accounting software ([Tally / Focus / Zoho / QuickBooks / SAP B1]) and advanced Microsoft Excel (pivot tables, lookups, financial modelling).
Solid understanding of UAE Labour Law, WPS and gratuity calculations.
Fluent written and spoken English.
Currently residing in the UAE with a valid visa and able to join within a reasonable notice period.
Preferred
Professional qualification or part-qualification: ACCA, CA, CPA, CMA or equivalent.
Experience handling multiple legal entities within a group structure.
Familiarity with subcontractor payment certification, QS coordination and BOQ-based billing.
Working knowledge of Arabic, Hindi, Urdu or Malayalam.
Valid UAE driving licence.
Who We're Looking For
Beyond the technical checklist, the right person will be:
Detail-obsessed. In this business, a misapplied VAT treatment or a missed guarantee expiry costs real money.
Self-directed. You will not be micromanaged, and there is no senior finance person above you handling the difficult parts. You must be able to work independently and raise issues before they become problems.
Commercially aware. We want an accountant who understands that a project's margin is made or lost in the field, and who can tell management what the numbers actually mean.
Organised under pressure. Month-end close, a VAT deadline, a licence renewal and a tender submission will occasionally land in the same week.
Discreet and trustworthy. You will handle sensitive financial, commercial and personnel information.
Willing to roll up sleeves. Some days you will be finalising accounts; other days you will be at a government service centre. Both matter.
Language
English
Nationality
Any
Company Size
11-50
Benefits
As per UAE law
Company Visa
Health Insurance
- Accounting / Finance
- Automobile
- Beauty / Salon
- Cleaner / Housekeeper
- Construction
- Cook / Chef
- Customer Service / Call Centre
- Data Management & Analysis
- Design
- Driver / Delivery
- Education
- Engineering
- Event Management & Operations
- Handyman / Technician
- HR / Admin
- Information Technology
- Legal Services
- Logistics & Distribution
- Manufacturing / Warehouse
- Marine Captain / Crew
- Marketing / Advertising
- Media, Art & Entertainment
- Medical / Healthcare
- Real Estate
- Restaurant Operations
- Sales / Business Development
- Secretarial / Front Office
- Security / Guard
- Sports & Fitness
- Travel & Hospitality
- Others
- Jobs Wanted
- Electronics
- Computers & Networking
- Business & Industrial
- Home Appliances
- Sports Equipment
- Clothing & Accessories
- Cameras & Imaging
- Jewelry & Watches
- Pets
- Musical Instruments
- Gaming
- Baby Items
- Toys
- Tickets & Vouchers
- Collectibles
- Books
- Music
- Free Stuff
- Lost/Found
- DVDs & Movies
- Furniture, Home & Garden
- Mobile Phones & Tablets
العربية