Office Secretary / Admin Coordinator
سري
النشر منذ 3 أيام
تفاصيل الوظيفة
Job Summary
We are looking for a highly organized and proactive Office Secretary to manage our daily administrative operations and serve as a central coordination hub for our team. The ideal candidate will be the key facilitator of the office, ensuring smooth communication and efficient handling of all professional documentation
Key Responsibilities
• Professional Correspondence: Draft, format, and finalize formal business letters, memos, and emails with high accuracy
• Email & Call Management: Screen incoming calls and manage company inboxes, prioritizing urgent matters and responding on behalf of management when necessary
• Team Coordination: Act as the primary liaison between management, staff, clients, and external stakeholders to ensure clear communication flow
• Calendar & Meeting Support: Manage executive diaries, schedule appointments, and coordinate both online and in-person meetings
• Document Control: Maintain digital and physical filing systems for contracts, project reports, and official records
• Office Operations: Track and replenish office supplies, oversee office maintenance, and perform general clerical tasks (scanning, printing, etc)
Requirements & Qualifications
• Experience: 2-5 years of UAE experience in a secretarial or administrative role (experience in AEC industry is a plus)
• Software Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and online meeting platforms (Zoom/Teams)
• Communication: Exceptional written and verbal communication skills; ability to draft professional executive correspondence
• Personal Attributes: Highly organized, detail-oriented, and able to maintain strict confidentiality of sensitive business information
• Urgency: Ability to multitask and prioritize workloads in a fast-paced environment
We are looking for a highly organized and proactive Office Secretary to manage our daily administrative operations and serve as a central coordination hub for our team. The ideal candidate will be the key facilitator of the office, ensuring smooth communication and efficient handling of all professional documentation
Key Responsibilities
• Professional Correspondence: Draft, format, and finalize formal business letters, memos, and emails with high accuracy
• Email & Call Management: Screen incoming calls and manage company inboxes, prioritizing urgent matters and responding on behalf of management when necessary
• Team Coordination: Act as the primary liaison between management, staff, clients, and external stakeholders to ensure clear communication flow
• Calendar & Meeting Support: Manage executive diaries, schedule appointments, and coordinate both online and in-person meetings
• Document Control: Maintain digital and physical filing systems for contracts, project reports, and official records
• Office Operations: Track and replenish office supplies, oversee office maintenance, and perform general clerical tasks (scanning, printing, etc)
Requirements & Qualifications
• Experience: 2-5 years of UAE experience in a secretarial or administrative role (experience in AEC industry is a plus)
• Software Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and online meeting platforms (Zoom/Teams)
• Communication: Exceptional written and verbal communication skills; ability to draft professional executive correspondence
• Personal Attributes: Highly organized, detail-oriented, and able to maintain strict confidentiality of sensitive business information
• Urgency: Ability to multitask and prioritize workloads in a fast-paced environment
اللغات
كل الخيارات
الجنسية
كل الخيارات
حجم الشركة
11-50
بدلات
مزايا وظيفية حسب قانون العمل الإماراتي
- المحاسبة / المالية
- السيارات
- الصحة والجمال
- التنظيف /التدبير المنزلي
- الإنشاءات
- شيف / طباخ
- خدمة العملاء / مركز الإتصال
- إدارة وتحليل البيانات
- التصميم
- سائق / توصيل
- تعليم
- هندسة
- إدارة الفعاليات والمناسبات
- عامل / فنّي
- الموارد البشرية - الإدارة
- تكنولوجيا المعلومات
- خدمات قانونية
- خدمات لوجستية و توزيع
- التصنيع / التخزين
- كابتن بحري / بحار
- التسويق/الإعلان
- الاعلام,الفنون والترفيه
- الطب / الرعاية الصحية
- عقارات
- تشغيل المطاعم
- المبيعات / تطوير الأعمال
- السكرتارية / المكتب الأمامي
- الأمن /الحماية
- رياضة و لياقة
- السفروالضيافة
- أخرى
- يبحث عن عمل
English