Office Manager
The TMRW Foundation
النشر منذ 4 ساعات
تفاصيل الوظيفة
We are looking for an Office Manager to run The TMRW Foundation office in Dubai day to day, so the local team and visiting colleagues can focus on their work. The role owns facilities, administration, vendors, office budget, and the first line of local HR and government-relations (PRO) support.
As the main local point of contact, the Office Manager is the link between the Dubai team, regional leadership, Global HR, Finance and IT. They keep the office compliant with UAE requirements and make it a well-run, welcoming workplace.
Responsibilities :
As part of the TMRW Foundation UAE you will:
• Run daily office operations: opening, access control, meeting rooms, supplies, mail and couriers.
• Use AI tools to automate routine requests
• Manage the free-zone office lease, the relationship with the free-zone authority, company licence renewals and fit-out or maintenance work.
• Oversee health and safety, fire and civil-defence requirements, first aid and emergency procedures.
• Keep an up-to-date asset register for furniture, equipment and IT hardware, with IT support.
• Source, negotiate and manage suppliers: cleaning, security, catering, telecoms, travel agency and maintenance.
• Raise purchase orders, check invoices and track contract renewals.
• Follow TMRW procurement and approval policies.
• Prepare and manage the annual office budget; report spend monthly against plan.
• Process petty cash, employee expense claims and corporate card reconciliations.
• Work with Finance on accruals, VAT invoices and month-end inputs.
• Coordinate employment visas, Emirates ID, free-zone employment/ID cards, medical tests and renewals through the free-zone authority's government services portal.
• Keep local employee files, leave records and visa expiry trackers accurate and confidential.
• Organise onboarding and offboarding: workstation, access, equipment, welcome and induction.
• Coordinate health insurance enrolments and changes with the broker.
• Act as a local contact for Global HR on policies, payroll inputs and employee questions.
• Manage travel, hotel bookings and visas for staff and visitors.
• Support calendars and logistics for regional leadership when needed.
• Coordinate client visits, meetings and office events.
• Plan team events, national-day and Ramadan arrangements, and wellbeing activities.
• Share office news, policies and updates with the local team.
• Build a welcoming, inclusive and professional workplace.
Qualifications must have :
• Bachelor's degree in business administration or a related field, or equivalent experience.
• 7+ years in office management or senior administration, with at least 2 years in the UAE.
• Hands-on knowledge of UAE visa, Emirates ID and employment processes in a Dubai free zone.
• Experience managing vendors, contracts and an office budget.
• Fluent written and spoken English.
• Advanced Microsoft 365 or Google Workspace skills; comfortable with HRIS and expense tools.
• Strong organisation, discretion with confidential data, and a hands-on, service-minded approach.
• Practical, day-to-day experience using generative AI tools for writing, research, scheduling or data tasks, with good judgement on confidential information.
Nice to have:
• Arabic (spoken and written).
• Experience in a multinational or regional office reporting into a global HQ.
• Facilities, health and safety, or first-aid certification.
• Experience in technology or a fast-growing company.
As the main local point of contact, the Office Manager is the link between the Dubai team, regional leadership, Global HR, Finance and IT. They keep the office compliant with UAE requirements and make it a well-run, welcoming workplace.
Responsibilities :
As part of the TMRW Foundation UAE you will:
• Run daily office operations: opening, access control, meeting rooms, supplies, mail and couriers.
• Use AI tools to automate routine requests
• Manage the free-zone office lease, the relationship with the free-zone authority, company licence renewals and fit-out or maintenance work.
• Oversee health and safety, fire and civil-defence requirements, first aid and emergency procedures.
• Keep an up-to-date asset register for furniture, equipment and IT hardware, with IT support.
• Source, negotiate and manage suppliers: cleaning, security, catering, telecoms, travel agency and maintenance.
• Raise purchase orders, check invoices and track contract renewals.
• Follow TMRW procurement and approval policies.
• Prepare and manage the annual office budget; report spend monthly against plan.
• Process petty cash, employee expense claims and corporate card reconciliations.
• Work with Finance on accruals, VAT invoices and month-end inputs.
• Coordinate employment visas, Emirates ID, free-zone employment/ID cards, medical tests and renewals through the free-zone authority's government services portal.
• Keep local employee files, leave records and visa expiry trackers accurate and confidential.
• Organise onboarding and offboarding: workstation, access, equipment, welcome and induction.
• Coordinate health insurance enrolments and changes with the broker.
• Act as a local contact for Global HR on policies, payroll inputs and employee questions.
• Manage travel, hotel bookings and visas for staff and visitors.
• Support calendars and logistics for regional leadership when needed.
• Coordinate client visits, meetings and office events.
• Plan team events, national-day and Ramadan arrangements, and wellbeing activities.
• Share office news, policies and updates with the local team.
• Build a welcoming, inclusive and professional workplace.
Qualifications must have :
• Bachelor's degree in business administration or a related field, or equivalent experience.
• 7+ years in office management or senior administration, with at least 2 years in the UAE.
• Hands-on knowledge of UAE visa, Emirates ID and employment processes in a Dubai free zone.
• Experience managing vendors, contracts and an office budget.
• Fluent written and spoken English.
• Advanced Microsoft 365 or Google Workspace skills; comfortable with HRIS and expense tools.
• Strong organisation, discretion with confidential data, and a hands-on, service-minded approach.
• Practical, day-to-day experience using generative AI tools for writing, research, scheduling or data tasks, with good judgement on confidential information.
Nice to have:
• Arabic (spoken and written).
• Experience in a multinational or regional office reporting into a global HQ.
• Facilities, health and safety, or first-aid certification.
• Experience in technology or a fast-growing company.
اللغة
الإنجليزية
الجنسية
كل الخيارات
حجم الشركة
11-50
بدلات
مزايا وظيفية حسب قانون العمل الإماراتي
المهارة
الضيافة
تعدد المهام
علاقات الموظفين
- المحاسبة / المالية
- السيارات
- الصحة والجمال
- التنظيف /التدبير المنزلي
- الإنشاءات
- شيف / طباخ
- خدمة العملاء / مركز الإتصال
- إدارة وتحليل البيانات
- التصميم
- سائق / توصيل
- تعليم
- هندسة
- إدارة الفعاليات والمناسبات
- عامل / فنّي
- الموارد البشرية - الإدارة
- تكنولوجيا المعلومات
- خدمات قانونية
- خدمات لوجستية و توزيع
- التصنيع / التخزين
- كابتن بحري / بحار
- التسويق/الإعلان
- الاعلام,الفنون والترفيه
- الطب / الرعاية الصحية
- عقارات
- تشغيل المطاعم
- المبيعات / تطوير الأعمال
- السكرتارية / المكتب الأمامي
- الأمن /الحماية
- رياضة و لياقة
- السفروالضيافة
- أخرى
- يبحث عن عمل
English