MNC Corporate Admin Executive Indian Beauty company HQ
سري
النشر منذ 4 أيام
تفاصيل الوظيفة
Job Description
Corporate Admin Executive
Location
Global Corporate Office, Bay Square, Business Bay, Dubai Company Indian MNC in Beauty & Personal Care (FMCG)
Immediate / Short Notice Preferred
Eligibility Female candidates only
Language skills English & Hindi is Must
Role Purpose
We are looking for a highly organized, proactive, well experienced and execution-driven Female candidate for the role of Admin Executive to manage global corporate head quarter office of a large MNC Beauty and Personal care company.
We are looking for smart, highly organized, proactive, and execution-driven administration, front office management, office IT affairs, office maintenance, employee support coordination, vendor management, travel desk activities, utility and invoice coordination, and day-to-day HR/admin operations for our Dubai office.
This is a core office administration role with strong responsibility across office administrative matters, office IT coordination, office maintenance, employee support, vendor management, and HR coordination. The person must be capable of independently driving work closure, ensuring discipline in administrative processes, and supporting smooth functioning of the office on a daily basis.
The role requires maturity, ownership, responsiveness, and the ability to work closely with senior management, employees, vendors, and service providers.
Role is suitable for those who have worked in Global companies in HR & Admin department, have worked in headquarters of MNC's and have handled role that facilitates more than 50-100 employee office.
Key Responsibilities
1) Office Administration & Office Operations
• Manage complete day-to-day office administrative responsibilities and ensure smooth office operations at all times.
• Maintain administrative records, trackers, logs, filing systems, documents, and MIS with high accuracy and timeliness.
2) Office Maintenance & Facilities Management
• Handle and coordinate all office maintenance matters including repairs, upkeep, fixtures, furniture, meeting rooms, pantry, washrooms, and common areas.
• Coordinate with office maintenance companies, housekeeping teams, building management, repair vendors, and other facility service providers.
• Supervise office support staff such as office boys, drivers, housekeeping support, and related service personnel.
3) Office IT Affairs & IT Vendor Coordination
• Handle and coordinate all office IT affairs in the role of office IT SPOC.
• Coordinate with external IT support and maintenance vendors for laptops, desktops, printers, Wi-Fi, internet, telephony, meeting room systems, and routine user support issues.
• Track IT complaints, service requests, escalations, and closure timelines to ensure timely support to employees and management.
4) HR Coordination & Employee Administration
• Act as the first point of contact for employees for day-to-day office administration and workplace support matters.
• Coordinate new employee joining formalities including workstation readiness, seating, access, documentation coordination, and onboarding support.
• Coordinate employee exit formalities including clearance coordination, asset handover, vendor updates, and closure of office-related requirements.
• Liaise with the HR team in India for implementation and follow-up of employee-related admin and coordination matters in Dubai.
•Support employee documentation, employee visa processing, visa-related coordination, medical scheduling, Emirates ID-related coordination, and related follow-ups as required.
5) Travel Desk & Employee Movement Coordination
• Manage end-to-end travel desk activities including flight bookings, hotel bookings, visa coordination support, airport transfers, and travel-related documentation through approved travel agencies/vendors.
• Act as SPOC for travel coordination for management and employees.
6) Vendor Management & Service Coordination
• Coordinate with all office-related vendors including maintenance companies, housekeeping teams, office supply vendors, travel agencies, utility providers, couriers, building management, and other service providers.
• Track vendor deliverables, timelines, open jobs, complaints, pending tasks, and closures.
• Maintain vendor records, contact database, service documentation, and support trackers.
7) Utility Bills, Invoice Processing & Payment Coordination
• Coordinate office utility bills, vendor invoices, and payment support documentation in a timely and accurate manner.
• Ensure invoices are collected, checked, submitted, tracked, and followed up with Accounts and Finance for booking and payment.
• Maintain due-date trackers for utility bills, vendor invoices, renewals, and office-related payments.
Candidate Profile
• Female Candidates are suitable for this role
• Postgraduate degree in human resources or any other stream is preferred.
• Should have experience atleast of 5 years in corporate HR & Admin.
• Role is suitable for those who have worked in Global companies in HR & Admin department, have worked in headquarters of MNC's and have handled role that facilitate more than 50-100 employee office.
• Minimum 5 to 10 years of relevant experience in office administration, office maintenance coordination, office IT coordination, HR support, employee administration, employee visa processing, travel desk, vendor management, and support functions.
• This role is open to female candidates only. Age is not constrain for well experienced candidate. Age is not a restriction for a strong and capable candidate.
Required Skills & Competencies
• Strong experience in office administration, office IT coordination, office maintenance, and employee support coordination. Good understanding of HR/admin processes, especially joining, exit, employee support, documentation, workplace administration, and employee visa processing.
• Excellent command of spoken and written English and Hindi is mandatory.
• Ability to manage multiple stakeholders, vendors, employees, and service providers simultaneously. Strong ownership mindset and ability to ensure closure without repeated supervision.
• Good problem-solving ability and practical approach to handling office situations. Professional, mature, dependable, and service-oriented personality. Good understanding of Dubai/UAE office environment, vendors, and administrative ecosystem.
Technical Skills
• Pro-level working ability in MS Excel and MS Word is mandatory. Strong command of MS Office, especially Excel, Word, PowerPoint, and Outlook. Proficient in Microsoft Office Suite, Microsoft Outlook, Google Workspace, and AI productivity tools.
• Good experience in preparing trackers, reports, payment follow-up sheets, employee/admin records, formal correspondence, and documentation.
Working Days / Timings
• Office timings will be 9:00 AM to 5:30 PM. Weekly off will be Sunday, along with 2nd and 3rd Saturdays as scheduled company offs.
Corporate Admin Executive
Location
Global Corporate Office, Bay Square, Business Bay, Dubai Company Indian MNC in Beauty & Personal Care (FMCG)
Immediate / Short Notice Preferred
Eligibility Female candidates only
Language skills English & Hindi is Must
Role Purpose
We are looking for a highly organized, proactive, well experienced and execution-driven Female candidate for the role of Admin Executive to manage global corporate head quarter office of a large MNC Beauty and Personal care company.
We are looking for smart, highly organized, proactive, and execution-driven administration, front office management, office IT affairs, office maintenance, employee support coordination, vendor management, travel desk activities, utility and invoice coordination, and day-to-day HR/admin operations for our Dubai office.
This is a core office administration role with strong responsibility across office administrative matters, office IT coordination, office maintenance, employee support, vendor management, and HR coordination. The person must be capable of independently driving work closure, ensuring discipline in administrative processes, and supporting smooth functioning of the office on a daily basis.
The role requires maturity, ownership, responsiveness, and the ability to work closely with senior management, employees, vendors, and service providers.
Role is suitable for those who have worked in Global companies in HR & Admin department, have worked in headquarters of MNC's and have handled role that facilitates more than 50-100 employee office.
Key Responsibilities
1) Office Administration & Office Operations
• Manage complete day-to-day office administrative responsibilities and ensure smooth office operations at all times.
• Maintain administrative records, trackers, logs, filing systems, documents, and MIS with high accuracy and timeliness.
2) Office Maintenance & Facilities Management
• Handle and coordinate all office maintenance matters including repairs, upkeep, fixtures, furniture, meeting rooms, pantry, washrooms, and common areas.
• Coordinate with office maintenance companies, housekeeping teams, building management, repair vendors, and other facility service providers.
• Supervise office support staff such as office boys, drivers, housekeeping support, and related service personnel.
3) Office IT Affairs & IT Vendor Coordination
• Handle and coordinate all office IT affairs in the role of office IT SPOC.
• Coordinate with external IT support and maintenance vendors for laptops, desktops, printers, Wi-Fi, internet, telephony, meeting room systems, and routine user support issues.
• Track IT complaints, service requests, escalations, and closure timelines to ensure timely support to employees and management.
4) HR Coordination & Employee Administration
• Act as the first point of contact for employees for day-to-day office administration and workplace support matters.
• Coordinate new employee joining formalities including workstation readiness, seating, access, documentation coordination, and onboarding support.
• Coordinate employee exit formalities including clearance coordination, asset handover, vendor updates, and closure of office-related requirements.
• Liaise with the HR team in India for implementation and follow-up of employee-related admin and coordination matters in Dubai.
•Support employee documentation, employee visa processing, visa-related coordination, medical scheduling, Emirates ID-related coordination, and related follow-ups as required.
5) Travel Desk & Employee Movement Coordination
• Manage end-to-end travel desk activities including flight bookings, hotel bookings, visa coordination support, airport transfers, and travel-related documentation through approved travel agencies/vendors.
• Act as SPOC for travel coordination for management and employees.
6) Vendor Management & Service Coordination
• Coordinate with all office-related vendors including maintenance companies, housekeeping teams, office supply vendors, travel agencies, utility providers, couriers, building management, and other service providers.
• Track vendor deliverables, timelines, open jobs, complaints, pending tasks, and closures.
• Maintain vendor records, contact database, service documentation, and support trackers.
7) Utility Bills, Invoice Processing & Payment Coordination
• Coordinate office utility bills, vendor invoices, and payment support documentation in a timely and accurate manner.
• Ensure invoices are collected, checked, submitted, tracked, and followed up with Accounts and Finance for booking and payment.
• Maintain due-date trackers for utility bills, vendor invoices, renewals, and office-related payments.
Candidate Profile
• Female Candidates are suitable for this role
• Postgraduate degree in human resources or any other stream is preferred.
• Should have experience atleast of 5 years in corporate HR & Admin.
• Role is suitable for those who have worked in Global companies in HR & Admin department, have worked in headquarters of MNC's and have handled role that facilitate more than 50-100 employee office.
• Minimum 5 to 10 years of relevant experience in office administration, office maintenance coordination, office IT coordination, HR support, employee administration, employee visa processing, travel desk, vendor management, and support functions.
• This role is open to female candidates only. Age is not constrain for well experienced candidate. Age is not a restriction for a strong and capable candidate.
Required Skills & Competencies
• Strong experience in office administration, office IT coordination, office maintenance, and employee support coordination. Good understanding of HR/admin processes, especially joining, exit, employee support, documentation, workplace administration, and employee visa processing.
• Excellent command of spoken and written English and Hindi is mandatory.
• Ability to manage multiple stakeholders, vendors, employees, and service providers simultaneously. Strong ownership mindset and ability to ensure closure without repeated supervision.
• Good problem-solving ability and practical approach to handling office situations. Professional, mature, dependable, and service-oriented personality. Good understanding of Dubai/UAE office environment, vendors, and administrative ecosystem.
Technical Skills
• Pro-level working ability in MS Excel and MS Word is mandatory. Strong command of MS Office, especially Excel, Word, PowerPoint, and Outlook. Proficient in Microsoft Office Suite, Microsoft Outlook, Google Workspace, and AI productivity tools.
• Good experience in preparing trackers, reports, payment follow-up sheets, employee/admin records, formal correspondence, and documentation.
Working Days / Timings
• Office timings will be 9:00 AM to 5:30 PM. Weekly off will be Sunday, along with 2nd and 3rd Saturdays as scheduled company offs.
اللغة
الهندية, الإنجليزية
الجنسية
كل الخيارات
حجم الشركة
11-50
بدلات
تأشيرة عمل
تأمين صحي
- المحاسبة / المالية
- السيارات
- الصحة والجمال
- التنظيف /التدبير المنزلي
- الإنشاءات
- شيف / طباخ
- خدمة العملاء / مركز الإتصال
- إدارة وتحليل البيانات
- التصميم
- سائق / توصيل
- تعليم
- هندسة
- إدارة الفعاليات والمناسبات
- عامل / فنّي
- الموارد البشرية - الإدارة
- تكنولوجيا المعلومات
- خدمات قانونية
- خدمات لوجستية و توزيع
- التصنيع / التخزين
- كابتن بحري / بحار
- التسويق/الإعلان
- الاعلام,الفنون والترفيه
- الطب / الرعاية الصحية
- عقارات
- تشغيل المطاعم
- المبيعات / تطوير الأعمال
- السكرتارية / المكتب الأمامي
- الأمن /الحماية
- رياضة و لياقة
- السفروالضيافة
- أخرى
- يبحث عن عمل
English