Admin Cum Sales Coordinator (Female Spouse Visa)
سري
2,000 - 3,999 درهم في الشهر
دوام كامل
2 - 5 سنوات
أنثى
بكالوريوس
النشر منذ 8 ساعات
تفاصيل الوظيفة
ADMIN ASSISTANT WORK
1. Daily attendance and overtime recording and submission of reports before 9:00 AM.
2. Cash sales receipt preparation, entry into Excel and Odoo ERP, and submission of daily reports before 9:00 AM.
3. Card sales receipt preparation, entry into Excel and Odoo ERP, and submission of daily reports before 9:00 AM.
4. Invoice submission through customer portals, email, and direct submission.
5. Tracking invoice submission status and maintaining records of submission acknowledgements.
6. Petty cash payments from cash sales collections for fuel expenses, refreshments, recovery, gas, and other minor expenses; recording purchase and payment entries in Odoo ERP and submitting daily bills before 9:00 AM.
7. Preparing consolidated invoices, updating manual statements of account (SOA), and reconciling them with the software-generated SOA.
8. Requesting and following up on GRNs from Imdaad, Vision Safety, and other customers.
9. Preparing and submitting the pending LPO list weekly and following up daily.
10. Preparing and submitting cash sales pending customer reports and following up on outstanding payments.
11. Maintaining employee tool-checking lists for employees proceeding on annual leave or vacation.
12. Handing over supplier payment cheques to the collection team after taking copies, obtaining receipts, and recording payment entries in Odoo ERP.
13. Preparing AMC job card files and handing them over to the SA for filing.
14. Filing sales invoices and maintaining proper document control.
15. Processing employee medical insurance additions and deletions.
16. Preparing WPS FAB card requests and arranging card delivery.
17. Recording monthly utility bills and arranging payments by the 15th of each month for DEWA, Etisalat, and wastewater services.
18. Arranging staff ticket bookings.
19. Completing and submitting supplier credit applications and other required forms.
20. Drafting warning letters and other official correspondence.
Reception Desk and Office Maintenance
1. Welcome and greet customers, visitors, and suppliers professionally upon arrival.
2. Maintain a clean, organized, and presentable reception desk and waiting area.
3. Ensure the office environment is clean, fresh-smelling, hygienic, and pleasant for customers and employees.
4. Monitor the overall appearance of the office, including the reception area, meeting room, and common areas.
5. Coordinate with the cleaning staff to ensure regular cleaning and proper office maintenance. (check and sign the cleaners check sheet)
6. Ensure customer seating areas are neat, comfortable, and ready to receive visitors.
7. Maintain a professional office atmosphere that creates a positive first impression for customers.
8. Answer incoming phone calls, direct calls to the appropriate departments, and take messages when required.
9. Receive visitors and guide them to the relevant department or staff member.
10. Ensure drinking water and other basic refreshments are available for visiting customers, when required.
11. Monitor office supplies and inform management when cleaning materials, stationery, or reception supplies need replenishment.
12. Ensure the reception area and office facilities are ready before the start of daily business operations.
Sales coordination duties
1. Customer relationship management: Maintain customer databases and update sales activities, inquiries, and follow-up schedules.
2. Sales pipeline reporting: Prepare a weekly report of Estimate submitted, orders confirmed, pending LPOs, and potential sales.
3. Sales target tracking: Assist the sales manager in monitoring monthly sales achievements against targets.
4. Customer complaint coordination: Forward customer concerns to the appropriate department and follow up until resolution.
5. Renewal and repeat business follow-up: Remind the sales team about recurring service requirements, contract renewals, and repeat customer opportunities.
6. Customer Trade License and other Important document Updating and submitting in accounts department.
7. Encourage customers to follow and subscribe to the company’s social media channels.
8. Encourage satisfied customers to share positive reviews, ratings, and feedback on relevant platforms.
1. Daily attendance and overtime recording and submission of reports before 9:00 AM.
2. Cash sales receipt preparation, entry into Excel and Odoo ERP, and submission of daily reports before 9:00 AM.
3. Card sales receipt preparation, entry into Excel and Odoo ERP, and submission of daily reports before 9:00 AM.
4. Invoice submission through customer portals, email, and direct submission.
5. Tracking invoice submission status and maintaining records of submission acknowledgements.
6. Petty cash payments from cash sales collections for fuel expenses, refreshments, recovery, gas, and other minor expenses; recording purchase and payment entries in Odoo ERP and submitting daily bills before 9:00 AM.
7. Preparing consolidated invoices, updating manual statements of account (SOA), and reconciling them with the software-generated SOA.
8. Requesting and following up on GRNs from Imdaad, Vision Safety, and other customers.
9. Preparing and submitting the pending LPO list weekly and following up daily.
10. Preparing and submitting cash sales pending customer reports and following up on outstanding payments.
11. Maintaining employee tool-checking lists for employees proceeding on annual leave or vacation.
12. Handing over supplier payment cheques to the collection team after taking copies, obtaining receipts, and recording payment entries in Odoo ERP.
13. Preparing AMC job card files and handing them over to the SA for filing.
14. Filing sales invoices and maintaining proper document control.
15. Processing employee medical insurance additions and deletions.
16. Preparing WPS FAB card requests and arranging card delivery.
17. Recording monthly utility bills and arranging payments by the 15th of each month for DEWA, Etisalat, and wastewater services.
18. Arranging staff ticket bookings.
19. Completing and submitting supplier credit applications and other required forms.
20. Drafting warning letters and other official correspondence.
Reception Desk and Office Maintenance
1. Welcome and greet customers, visitors, and suppliers professionally upon arrival.
2. Maintain a clean, organized, and presentable reception desk and waiting area.
3. Ensure the office environment is clean, fresh-smelling, hygienic, and pleasant for customers and employees.
4. Monitor the overall appearance of the office, including the reception area, meeting room, and common areas.
5. Coordinate with the cleaning staff to ensure regular cleaning and proper office maintenance. (check and sign the cleaners check sheet)
6. Ensure customer seating areas are neat, comfortable, and ready to receive visitors.
7. Maintain a professional office atmosphere that creates a positive first impression for customers.
8. Answer incoming phone calls, direct calls to the appropriate departments, and take messages when required.
9. Receive visitors and guide them to the relevant department or staff member.
10. Ensure drinking water and other basic refreshments are available for visiting customers, when required.
11. Monitor office supplies and inform management when cleaning materials, stationery, or reception supplies need replenishment.
12. Ensure the reception area and office facilities are ready before the start of daily business operations.
Sales coordination duties
1. Customer relationship management: Maintain customer databases and update sales activities, inquiries, and follow-up schedules.
2. Sales pipeline reporting: Prepare a weekly report of Estimate submitted, orders confirmed, pending LPOs, and potential sales.
3. Sales target tracking: Assist the sales manager in monitoring monthly sales achievements against targets.
4. Customer complaint coordination: Forward customer concerns to the appropriate department and follow up until resolution.
5. Renewal and repeat business follow-up: Remind the sales team about recurring service requirements, contract renewals, and repeat customer opportunities.
6. Customer Trade License and other Important document Updating and submitting in accounts department.
7. Encourage customers to follow and subscribe to the company’s social media channels.
8. Encourage satisfied customers to share positive reviews, ratings, and feedback on relevant platforms.
اللغة
الإنجليزية, الهندية
الجنسية
فلبيني, نيبالي, سري لانكى, هندي
حجم الشركة
11-50
بدلات
مزايا وظيفية حسب قانون العمل الإماراتي
المهارة
مهارات تواصل ممتازة
حزمة مايكروسوفت أوفيس
- المحاسبة / المالية
- السيارات
- الصحة والجمال
- التنظيف /التدبير المنزلي
- الإنشاءات
- شيف / طباخ
- خدمة العملاء / مركز الإتصال
- إدارة وتحليل البيانات
- التصميم
- سائق / توصيل
- تعليم
- هندسة
- إدارة الفعاليات والمناسبات
- عامل / فنّي
- الموارد البشرية - الإدارة
- تكنولوجيا المعلومات
- خدمات قانونية
- خدمات لوجستية و توزيع
- التصنيع / التخزين
- كابتن بحري / بحار
- التسويق/الإعلان
- الاعلام,الفنون والترفيه
- الطب / الرعاية الصحية
- عقارات
- تشغيل المطاعم
- المبيعات / تطوير الأعمال
- السكرتارية / المكتب الأمامي
- الأمن /الحماية
- رياضة و لياقة
- السفروالضيافة
- أخرى
- يبحث عن عمل
English